Page 170 - Civil Engineering Project Management, Fourth Edition

The resident engineer’s office records
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skill or range of pay, and prices entered may be specified as inclusive of all
oncosts and overheads. This simplifies the work of costing daywork sheets.
Dayworks rates for plant may also be inserted by the contractor.
As soon as any dayworks has been authorized, the RE must inform the
inspector or section engineer concerned, so that they can note the labour, mater-
ials and plant used on the operation. The contractor’s foreman in charge of
such dayworks will normally submit daily time and materials sheets to the
inspector, for him to check and sign that they are correct. From these sheets the
contractor makes up the dayworks account – typically as Fig. 13.6 – in dupli-
cate and submits invoices to support the prices for materials. After checking
and signing by the RE, one copy of the account is returned to the contractor for
inclusion in the next monthly application.

13.9 Filing system for dayworks sheets

On a large job there may be a thousand or more dayworks sheets. It is, there-
fore, essential to set up a filing system to handle them. The following files will
be necessary:
• DW1 – Dayworks sheets: New/To be dealt with.
• DW2 – Dayworks sheets: Checked/Pending signature.
• DW3 – Dayworks sheets: Signed and Returned to Contractor.
• DW4 – Dayworks sheets: Rejected and Returned to Contractor.
• DW5 – Resubmitted Dayworks sheets: Pending.
Arrangements should be made with the contractor for all dayworks sheets to
be numbered consecutively, and all sheets must be submitted in duplicate.
An exact copy of every sheet returned to the contractor must be kept, showing
corrections and comments made on the sheet. Such sheets must be signed and
dated by the RE. Care should be taken to ensure that sheets are filed as soon
as they come in so none are lost. Comments can be written on a sheet
returned; or on a signed note stapled to it, provided a copy is kept (one reason
for a copying machine on site). It is too time-consuming to write letters to the
contractor about dayworks sheets.
If the contractor maintains a dispute over a dayworks sheet after the RE has
given his final decision on it, the contractor must be told to treat it as a claim
and give it a claim number.
The file DW5 – for Resubmitted sheets: Pending – is for sheets returned
by the contractor because he disputes a correction or rejection made by the
RE. These sheets eventually end in Files DW3 or DW4 after being dealt with a
second time by the RE. Alternatively the RE may, in such a case, send a letter
to the contractor stating why his previous decision stands.
The problem of handling dayworks sheets submitted ‘For record purposes
only’– called ‘FRPO sheets’ – is discussed in Section 17.7. The filing of these will
depend on the policy adopted with respect to them by the RE after consultation