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Brown County
Feb. 6, 2018
Meeting Minutes
FEBRUARY 6, 2018 – GEN- ERAL MEETING
Meeting called to order by Commission Chair Fjeldheim at 8:45 A.M. in the Commissioner’s Chambers, Courthouse Annex, Brown County, SD. Present were Commissioners Hansen, Sutton, Fischbach and Kippley. Commis- sioner Fischbach led the Pledge of Allegiance.
MINUTES: Moved by Kippley, seconded by Hansen to approve the General Meeting Minutes of January 30, 2018. All members present voting aye. Motion carried.
CLAIMS: Moved by Fischbach, seconded by Sutton to approve the following claims:
Payroll: Commission $5,395.76; Auditor $8,267.68; Treasurer $13,684.14; States Attorney $23,097.28; SVAWA Grant $1,282.08; Maintenance $7,706.61; Assessor $11,840.02; Register of Deeds $9,497.34; Veterans Service Office $4,391.21; GIS $2,347.50; In- formation Technology $7,807.46; Human Resources $3,185.79; Sheriff Admin $38,338.92; Jail $52,406.51; Coroner $300.00; JDC $24,182.72; Welfare Of ce $2,712.19; Museum $8,185.51; Parks & Fairgrounds $4,807.35; Fair Board $3,811.91; 4-H $608.04; Planning and Zon- ing $1,903.34; Highway $46,034.19; Communications $25,063.99; Emergency Man- agement $4,039.58; Teen Court $340.60; 24/7 $3,304.43; Land- ll $11,524.52.
Matching Benefits: FICA $19,191.55; Medicare $4,488.33; HSA $75.00.
Professional Fees: Aber- deen Advanced Care Ambu- lance $675.22; AAHRA $25.00; APCO $828.00; Avera St. Luke’s $2,160.18; Kristi Brandt $169.40; Carlsen Funeral Home $189.00; CPI $150.00; Ryan Dell $122.20; Digi Security Systems $3,180.00; Fox & Youngberg $562.46; Gov- Connection $3,230.37; Haar Law Firm $555.54; KCH Law $341.55; Kennedy Pier Knoff Loftus $172.20; Kuck Law Of- ce $2,590.20; Jerald McNeary $6,285.60; Mikelson Law Of ce $118.68; Richardson, Wyly, Wise & Sauck $1,757.80; Sanford Clinic $1,113.30; Sanford Health $16,348.82; SD Dept. of Reve- nue & Regulation $3,621.09; SD Jr Point Show $400.00; Christy Grif n-Serr Law Of ce $775.50; Stoddard Law Of ce $1,551.94; Taliaferro Law Firm $709.70; WSP $6,011.31.
Publishing: Aberdeen Ameri- can News $875.72; Groton In- dependent $107.33; Midstates Printing $650.00.
Repairs & Maintenance: Ab- erdeen Plumbing & Heating $272.04; Commercial Electron- ics $5,550.00; DFP $71.16; Galls $485.00; Great Western Tire $20.00; HF Jacobs & Son Construction $310.00; Kus- tom Signals $1,691.00; Marco $164.54; PowerPlan $10,164.30; Running’s $599.92; Vosika Fenc- ing $594.00.
Supplies: A&B Business $810.42; AGTEGRA $4,926.00; Ameripride $242.13; Bakken Build Maint. $500.00; Carlsen Funeral Home $375.00; DFP $2,092.26; Fastenal $356.68; Ferguson Enterprises $74.21; Galls $3.99; Great Western Tire $21,657.84; Hedahl’s $10.47; HF Jacobs & Son Construction $2,543.08; LabSource $520.40; LG Everist $3,698.34; Mac’s $1,306.89; Menards $13.97; Midstates Printing $98.80; Pan- torium Cleaners $21.00; Parcel Erickson $175.00; PowerPlan $1,024.09; Running’s $1,279.33; Ultramax $1,824.00; US Post- master $214.00; Western Deten- tion Products $123.50; Zastrow’s Sales & Service $119.31.
Travel & Conference: Sarah Hartje $36.19.
Utilities: Aberdeen City $1,166.58; AT&T $205.78; BDM Rural Water $36.00; CenturyLink $283.84; Midcontinent $668.92; Northern Electric $1,200.00; NWPS $12,154.44; Town of Frederick $50.00.
Machinery & Equip.: Active Data Systems $3,174.56.
All members present voting aye. Motion carried.
HR REPORT: Moved by Sutton, seconded by Hansen to approve the following Commission As- sistant/HR Of ce Report, which includes the following personnel changes:
Approve the following Em- ployee Step Increases, effective February 11, 2018: Brian Koens @ $24.16 per hour, Nicholas Juenger @ $19.38 per hour, Linn Kamin @ $22.07 per hour, Brad Nehlich @ $19.41 per hour.
All members present voting
aye. Motion carried.
BID – HIGHWAY TUCK POINT-
ING PROJECT: Moved by Han- sen, seconded by Kippley to au- thorize advertising public hearing to open, read and consider bids for Masonry/Tuck Pointing Brown County Highway Building; to be held on February 27, 2018 at 8:45 a.m. in the Commissioner’s Chambers, Courthouse Annex, Brown County, SD. All mem- bers present voting aye. Motion carried.
QUIT CLAIM DEED: Moved by Sutton, seconded by Hansen to declare the following tax deed properties surplus for purpose of donation to the City of Columbia and City of Claremont and autho- rize the Chairman sign Quit Claim Deeds: Columbia City: Lots 121, 123, 125 and 127 James Street Peck’s First Addition to Columbia, according to the plat thereof of record, Brown County, South Dakota. Claremont City: Lots 15 and 16 Block 12 Original Plat to Claremont, according to the plat thereof of record, Brown County, South Dakota. All members present voting aye. Motion carried.
ABATEMENTS: Moved by Kip- pley, seconded by Fischbach to approve and authorize the Chair sign the following Abatement: South Dakota Housing Authority @ $95.57 (solid waste payable 2018) exempt. All members present voting aye. Motion carried.
SURPLUS PROPERTY: Moved by Fischbach, seconded by Sut- ton to declare a Fellows 99CI Shredder from the Welfare Of ce surplus for disposal at the Land- ll. All members present voting aye. Motion carried.
JDAI MOU: Moved by Sutton, seconded by Fischbach to ap- prove the authorized signatories on the JDAI Committee Memo- randum of Understanding. All members present voting aye. Motion carried.
TEEN COURT: Karly Winter, Deputy State’s Attorney, met to discuss the low numbers in juve- niles enrolled in Teen Court due to the Juvenile Justice Reform changes, and also discussed some of the resources offered in the Teen Court program.
EXECUTIVE SESSION: Moved by Sutton, seconded by Kippley to go into executive session to consult with attorney, per SDCL 1-25-2(3) and to discuss con- tract, per SDCL 1-25-2(3) with Karly Winter, Gary Vetter, Paul Sivertsen, Mark Milbrandt and Judy Dosch. All members pres- ent voting aye. Motion carried.
The Chair declared the ex- ecutive session closed, with no action taken as a result of the discussion.
COURT SECURITY: Judy Dosch, Paul Sivertsen and Mark Milbrandt, met to give an update on current Court Security project costs.
COURT SECURITY FUND- ING/2018 BUDGET: Moved by Kippley, seconded by Hansen to reallocate 7% of each county department’s Supplies and Ma- terials line item and $20,000 of Judicial Books and Subscriptions line item for anticipated costs associated with court-ordered courthouse security. All mem- bers present voting aye. Motion carried.
BID COUNTY ROAD 14 PROJ- ECT: Moved by Hansen, sec- onded by Sutton to authorize advertising public hearing to open, read and consider sealed bids for the County Road 14 Project, to be held in the Brown County Commission Chambers, Courthouse Annex, Brown Coun- ty, SD on February 27, 2018 at 9:15a.m. All members present voting aye. Motion carried.
BRIDGE DELETION: Com- missioner Fischbach offered the following Resolution:
RESOLUTION # 06-18
RESOLUTION TO DELETE BRIDGE FROM NBIS
The Brown County Board of Commissioners is in agreement with SDDOT that the following structures should be deleted from the National Bridge Inven- tory System (NBIS) for the fol- lowing reason:
STRUCTURE ID, LOCATION AND REASON FOR DELETION: 07-270-417 (Bridge #117) 3 miles West and 0.3 miles north of Ferney, SD. Structure has been replaced with culverts that no longer meet NBIS length requirements.
The Commission is aware of the following stipulations once a structure is deleted from the NBIS Inventory:
1. Federal Bridge funds will not be available for structure re- placement or rehabilitation, and
2. The structures will only be added to the Inventory follow- ing replacement, using County funds.
Seconded by Commissioner Kippley. Roll call vote: Commis- sioners Hansen-aye, Kippley-aye, Fischbach-aye, Sutton-aye, Fjel- heim-aye. Resolution adopted.
EXECUTIVE SESSION: Moved by Sutton, seconded by Kippley to go into executive session to discuss contract, per SDCL 1-25- 2(3) with Karly Winter and Gary Vetter in attendance. All mem- bers present voting aye. Motion carried. The Chair declared the executive session closed, with no action taken as a result of the discussion.
ADJOURNMENT: Moved by Kippley, seconded by Sutton to adjourn the Brown County Commission at 10:50 a.m. All members present voting aye. Motion carried.
Sara Swisher, Brown County Deputy Auditor
Published once at the total ap- proximate cost of $79.60. 15521
Mud Creek
Notice of
Annual Meeting
NOTICE OF ANNUAL MEET- ING OF BROWN COUNTY MUD CREEK WATERSHED DISTRICT AND REQUEST FOR APPLICA- TIONS FOR BOARD OF MAN- AGERS
NOTICE IS HEREBY GIVEN: That the Annual Meeting of the Brown County Mud Creek Wa- tershed District, will be held in the Groton Community Center, located at 109 N. 3rd Street, Gro- ton, South Dakota on March 20, 2018 at 2:00 p.m., dur- ing which annual meeting the eligible voters in the district shall elect, by ballot, under the direction of the secretary of the district, managers to replace those whose terms have expired. Any party interested in becom- ing a candidate for the Board of Managers for the Brown County Mud Creek Watershed District shall le their written application with Grant Rix, Secretary of the Board of Managers, at 12960 406th Avenue, Groton, South Dakota 57445 at least thirty (30) days prior to elections pursuant to SDCL 46A-14-38. All managers and candidates shall be eligible voters of the district or designees of eligible voters of the district as provided in SDCL 46A-14-15.1. Upon the election of the manag- ers of the district, of cers of the district shall be elected by the managers, except the secretary/ treasurer shall be appointed by the managers; and any other personnel of the district may be appointed or hired by the managers. Additionally, at such annual meeting any interested person may appear either in person or by a representative and will be given an opportunity for a full and complete discus- sion of all purposes, objectives, items, schedules, appropria- tions, estimates, amounts and any other matters relevant to the Brown County Mud Creek Watershed District. Grant Rix, Secretary, Brown County Mud Creek Watershed District.
(0207.0214)
Published twice at the total approximate cost of $33.10. 15486
Brown County
Notice of
Sale of Property
NOTICE SALE OF PROPERTY
Notice is hereby given, that pursuant to Chapter 6-13 SDCL, the following described property will be offered for sale by auction in the Community Room, Brown County Courthouse Annex, Aber- deen, South Dakota on February 16, 2018 at 10:00 A.M. This property has been approved for public sale by the Brown County Commission. Purchase price of the property along with a $30.00 recording fee shall be paid in full on the day of the sale and a Quit Claim Deed will be issued to the successful bidder. Property of- fered for sale is as follows:
LEGAL DESCRIPTION: MINI- MUM BID
ABERDEEN CITY
LOT 4 BLOCK 6 BOYD’S 2ND SUBDIVISION OF BLOCK 6 NICOLLET PARK ADD: $10,500, 314 S. HARRISON ST
ONEOTA TOWNSHIP
150’ SOUTH OF THE NORTH 1,342.46’ OF THE EAST 130’ OF THE WEST 313’: $1,066, NW 13-126-64, 201 3RD ST
HECLA CITY
LOT M-1 NW, SE & NE SW 22- 128-61: $2,856, 202 DEPOT ST Maxine Fischer, Brown County
Auditor
Published twice at the ap-
proximate total cost of $21.02. 15488
Brown County
Gravel Bid
Notice
NOTICE TO GRAVEL PRO- DUCTION CONTRACTORS AND SUPPLIERS
Sealed bids will be received in the Chambers of the Brown County Board of Commissioners at the Court House Annex, Ab- erdeen, South Dakota until the hour of 8:50 A.M. on February 27, 2018 at said time and place all bids will be publicly opened, read and considered for furnish- ing and delivery of ONE (1) YEARS SUPPLY OF ROAD CON- STRUCTION AND MAINTENANCE GRAVEL MATERIALS.
Proposal Guaranty: No de- posit or bid bond will be required at time of the bid opening.
Performance Bond: Brown County will give notice to the successful bidder that his pro- posal has been accepted, and said bidder shall within ten (10) days thereafter enter into a contract with Brown County and furnish a performance bond in accordance with the bid as accepted or as required by the Brown County Highway Depart- ment Superintendent.
Envelopes containing bids shall be addressed and delivered to the Brown County Auditor, 25 Market Street, Aberdeen, South Dakota 57401, and to be clearly marked on the outside of the envelope: “BIDS ON GRAVEL AGGREGATE MATERIALS” to be opened February 27, 2018 at 8:50 A.M. The Brown County Board of Commissioners reserves the right to reject any or all bids, and to accept the bid they deem to be in the best interest of Brown County.
Bids shall include all applicable taxes and fees for materials furnished and/or installed by the Contractor and all applicable taxes and fees for materials supplied by the County. Brown County is exempt from all Feder- al Excise Tax and State Sales Tax.
Contract for GRAVEL MATERI- ALS shall be rm and will be in effect for a period of one (1) year from April 1, 2018 to March 31, 2019.
Sara Swisher, Brown County Deputy Auditor
(0214.0221)
Published twice at the total approximate cost of $35.21. 15522
Brown County
Trailer
Bid Notice
NOTICE TO EQUIPMENT DEALERS
Sealed bids will be received in the Chambers of the Brown County Board of Commissioners at the Court House Annex, Ab- erdeen, South Dakota, until the hour of 9:10 A.M. on February 27, 2018. At said time and place all bids will be publicly opened, read and considered for by the Brown County Board of Commis- sioners for furnishing and deliv- ery of ONE (1) Used 2017 Live Bottom, Tri-Axel, Trailer, F.O.B, Aberdeen, South Dakota 57401.
Envelopes containing bids shall be addressed to the Brown County Auditor, Brown County Courthouse Annex, 25 Market Street, Aberdeen, South Dakota, 57401. The bids are to be clearly marked on the outside of the envelope: “Bid on ONE (1) Used Live Bottom, Tri-Axle, Trailer” to be opened on February 27, 2018 at 9:10 A.M.
Proposal Guarantee: The proposal guaranty required, and that must accompany each bid, is a certi ed check, a cashier’s check, or bank draft certi ed by a national or state bank and pay- able at sight to Brown County, South Dakota in the amount of ve percent (5%) of the total amount of the bid, or in lieu thereof, bidder may furnish a bid bond of ten percent (10%) of the bid, such bond to be issued by a surety company authorized to do business in South Dakota and payable to Brown County, South Dakota.
The Brown County Board of Commissioners reserves the right to accept or reject any or all bids, which they deem to be in the best interest of Brown County.
Brown County is EXEMPT from all Federal Excise Tax and State Sales Tax.
Speci cations are on le in the Brown County Auditor’s Of ce, and the Brown County Highway Department Of ce and may be obtained at no charge.
Sara Swisher, Brown County Deputy Auditor
(0214.0221)
Published twice at the total approximate cost of $34.15. 15523
Brown County
Hot Mix
Bid Notice
NOTICE TO ASPHALT CON- CRETE PLANT MIX SUPPLIERS
Sealed bids will be received in the Chambers of the Brown County Board of Commissioners at the Court House Annex, Ab- erdeen, South Dakota, until the hour of 9:00 A.M., February 27, 2018. At said time and place all bids will be publicly opened, read and considered for producing, furnishing all materials and deliv- ery of Asphalt Concrete Plant Mix Materials for road maintenance and construction on Brown County System of Roads, F.O.B. Brown County, South Dakota.
Proposal Guaranty: No de- posit or bid bond will be required at time of bid opening.
Contract Notice: Brown Coun- ty will give notice to the success- ful bidder that his proposal has been accepted, and said bidder shall within ten (10) days there- after enter into a contract with Brown County.
SDCL 58-6-62: POLICY TO BE WRITTEN THROUGH LICENSED RESIDENT OR NON-RESIDENT AGENT-COUNTERSIGNATURE OF RESIDENT AGENT – VIOLA- TION AS MISDEMEANOR. No authorized insurer may make, write, issue or place any policy, contract or insurance, or general or oating policy upon persons or property, or covering a subject of insurance or bonding to be performed in South Dakota un- less the policy is written through a licensed resident agent, or a non-resident agent when coun- tersigned by a resident agent. If two or more insurers issue a single policy, it may be counter- signed on behalf of all of them by one of the insurer’s licensed resident agents in this state. Violation of this section is a Class 2 misdemeanor.
Contract for Asphalt Plant Mix Materials shall be rm and will be in effect for a period of one (1) year from April 1, 2018 to March 31, 2019.
Envelopes containing bids shall be addressed and delivered to the Brown County Auditor, 25 Market Street, Aberdeen, South Dakota, 57401 and to be clearly marked on the outside of the envelope: “BIDS ON ASPHALT CONCRETE PLANT MIX MATERI- ALS” to be opened on February 27, 2018 at 9:00 A.M. The Brown County Board of Commis- sioners reserves the right to re- ject any or all bids, and to accept the bid they deem to be in the best interest of Brown County.
Bids shall include all applicable taxes and fees for materials furnished and/or installed by the Contractor and all applicable taxes and fees for materials supplied by the County. Brown County is exempt from all Feder- al Excise Tax and State Sales Tax.
Section 320.5 – Basis of Pay- ment: “A” – Asphalt Concrete Plant Mix Materials for Mainte- nance and Construction. The accepted quantities of Asphalt Plant Mix will be paid for at the contract unit price per ton.
Sara Swisher, Brown County Deputy Auditor
(0214.0221)
Published twice at the total approximate cost of $48.87. 15524
Brown County
Equipment Rental
Bid Notice
NOTICE TO ROAD CONTRAC- TORS AND MACHINERY DEAL- ERS
Sealed bids will be received in the Chambers of the Brown County Board of Commissioners at the Court House Annex, Ab- erdeen, South Dakota, until the hour of 9:05 A.M. on February 27, 2018. At said time and place all bids will be publicly opened, read and considered for furnish- ing Full Operation Rental Ser- vices of Gravel Trucks and Road Machinery for construction and maintenance repairs on Brown County Road Projects for the year 2018. Successful bidders will be working along with Brown County Highway Department Forces, Brown County Land ll Forces and the Brown County Fairground Forces to complete the projects.
Proposal Guaranty: No de- posit or bond will be required at time of bid opening.
Performance Bond: Brown County will give notice to the successful bidder that his pro- posal has been accepted, and said bidder shall within ten (10) days thereafter enter into
a contract with Brown County and said bidders shall then be required to furnish the following: Certi cates of Insurance as per Bid Speci cations or Requested from Brown County. Brown County must be listed as addi- tional insured on all Certi cates of Insurance.
Contract for Rental Equipment shall be rm and will be in effect for a period of one year from April 1, 2018 to March 31, 2019.
Envelopes containing bids shall be addressed and delivered to the Brown County Auditor, 25 Market Street, Aberdeen, South Dakota 57401, and to be clearly marked on the outside of the envelope: “BIDS FOR RENTAL OF EQUIPMENT” to be opened February 27, 2018 at 9:05 A.M. The Brown County Board of Commissioners reserves the right to reject any or all bids, and to accept the bid they deem to be in the best interest of Brown County.
Bids shall include all applicable taxes and fees for materials furnished and/or installed by the Contractor and all applicable taxes and fees for materials supplied by the County. Brown County is exempt from all Feder- al Excise Tax and State Sales Tax.
Sara Swisher, Brown County Deputy Auditor
(0214.0221)
Published twice at the total approximate cost of $40.46. 15525
Brown County
Asphalt Road Oil
Bid Notice
NOTICE TO "ASPHALT ROAD OIL" SUPPLIERS
Sealed bids will be received in the Chambers of the Brown County Board of Commissioners at the Courthouse Annex, Ab- erdeen, South Dakota until the hour of 8:55 A.M. on February 27, 2018. At said time and place all bids will be publicly opened, read and considered for furnish- ing and delivery of Asphalt Road Oil, F.O.B. freight pre-paid on all truck transport delivery sites within Brown County, South Dakota.
Proposal Guaranty: No deposit or bid bond will be required at time of bid opening.
Performance Bond: Brown County will give notice to the successful bidder that his pro- posal has been accepted, and said bidder shall within twenty (20) days thereafter enter into a contract with Brown County and furnish a performance bond in accordance with the bid as accepted.
Contract for Road Oil shall be rm and will be in effect for a period of one (1) year from April 1, 2018 to March 31, 2019.
Envelopes containing bids shall be addressed to the Brown County Auditor, 25 Market Street, Ste 1, Aberdeen, South Dakota, 57401, and to be clearly marked on the outside of the envelope: "Bids on Asphalt Road Oil" to be opened on February 27, 2018 at 8:55 A.M. The Brown County Board of Commissioners reserves the right to reject any or all bids, and to accept the bid they deem to be in the best interest of Brown County. Brown County is exempt from all Federal Excise Tax and State Sales Tax.
Payment for materials will be made at the Contract unit price per standard U.S. Gallon at 60 degrees Fahrenheit, delivered F.O.B., freight prepaid for all truck transport deliveries to proj- ect sites within Brown County. Test reports shall be furnished on all materials by the supplier for each tank shipped by truck transport at time of delivery within Brown County. Payment will be made at the regular weekly meetings of the Brown County Board of Commissioners.
The rm to whom the award is made shall be entitled to ad- ditional compensation for all freight cost increases which may occur on or after the date of the letting. Freight cost adjustments shall be entered separately upon Claim Voucher Billings and bid- der must submit proof of freight increase at time of billing.
Speci cations and notice to bidders are on le in the Brown County Auditors Of ce and the Brown County Highway Depart- ment Of ce and may be obtained at no charge.
Sara Swisher, Brown County Deputy Auditor
(0214.0221)
Published twice at the total approximate cost of $46.24. 15526
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