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PROJECT DEVELOPMENT AND SERVICES 7.6 Governance Approach (continued) Quantity Surveyor As we work our way through the Concept Design, Design Development and Detailed Design phases, we would heavily involve the Quantity Surveyor to make sure that as design elements that are developed are tracking against the budget intent. This will provide the client with a Tender ‘working’ estimate what we would ask the client to acknowledge before the documentation is issued to the market at tender time. This will limit the risk that the design and build teams are engaged on a project where the final cost of works far exceeds the allocated budget. In parallel, as the design is evolving MEAG would be part of the process and asked to sign off on all major design decisions. We will agree these design milestone with MEAG upon our appointment to ensure no delays once the project is underway. Procurement Phase The RFP notes MEAG’s preference for a Lump Sum Project price from both Consultants and Head Contractor. To guarantee this is achieved with no surprise variations costs, we will need to ensure that the design documentation is clear and concise so that the market cannot misinterpret the intent of the design. The Risk, given the gaps in the scope and thus the design documentation, that the prices that are returned will included for a greater level of risk and will thus be higher than anticipated. C&W PDS will still act as the single point of contact for MEAG as Project/Construction Managers with the consultants all under our management. C&W PDS can act as ‘Principle’ and take on board all of the risk that is associated with a project of this complexity and this would incur only a small additional % across our fee. Authority Approvals The RFP notes that all the works are to be undertaken via the authority approval process called a Complying Development Certificate, or CDC. However, our research suggests that given that the works are to the whole of the building this will trigger a Development Application, or DA, type of authority approval and we would anticipate that this would add approximately 5 months to the program. Having sort independent Town Planning advice on the approval pathways for this project and the associated scope, it is the Town Planner opinion that: • The demolition and stripout cannot be done under a CDC Given the scale of the works to the whole building it is understood that these works can only be undertaken via a DA. In doing so it would trigger DDA and Ambulant toilet, Fire Stair Handrail and Fire Engineering issues that are not currently included in the RFP scope. • The Window replacement would require a DA given it is to the whole façade. 36