Page 106 - Manual Of SOP

I N & Inspection Folder

6.20. As a matter of practice, a letter is also sent to Associations/Federations/
Chambers of Commerce/Export Promotion Councils involved with the subject
goods for the dissemination of information to all the stakeholders with a view to
encourage maximum participation in the proceedings.

6.21. Any party who is included after initiation on making itself known within the
stipulated time should be supplied with a non-confidential version of the application
through email or CD.

6.22. The team should prepare a list of interested parties within 80 days from the
date of initiation and keep a copy in the NCV folder and also upload it on the DGTR
website.

MAINTENANCE OF INSPECTION FOLDER

6.23. Maintenance of a proper NCV folder is an important part of the investigations
from the point of view of principles of natural justice, transparency and due process
of law. In pursuance of this objective, the following guidelines are suggested:
6.23.1. The folder should contain the application of the DI which forms the basis of
the decision by the DA.

6.23.2. In case the applicant was asked to submit any revised information
subsequent to the submission of their original application, then an updated
application has to be submitted by the applicant(s) in hard copy and soft copies. If
the additional information has not altered the contents of the initial application, the
applicant may supply such information in the form of an addendum under the title
“non-confidential version of the information supplied subsequent to the initiation
application”. However, if the material information itself has undergone a change,
the non-confidential version of the updated application should be filed in addition
to the addendum. The updated application must contain all the information filed by
the applicant from the time of filing the initial application and the initiation of the
investigations.

6.23.3. The applicant DI should normally be allowed a period of one week to
complete the exercise. Copies of all additional documents should bear a stamp
“NCV for Public File”.

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