Page 410 - Manual Of SOP

Disclosure Statement & Final Finding

Appendix-50
No. 19/1/2018-DGAD
Ministry of Commerce and Industry
Department of Commerce
Directorate General of Anti-Dumping and Allied Duties
4 Floor, Jeevan Tara Building
th
New Delhi- 110001
Dated: 9 April, 2018
th

Circular No. 3
Subject: Recording, Indexing and Weeding of records in DGAD

It has been brought to the notice that the voluminous records pertaining to
Anti-Dumping Investigations are occupying precious space, and obstructing
systematic maintenance and ready retrieval of files / records from the record room.
As such, timely review of records, their transfer to Record Room and weeding out
of old records, call for priority attention by all the officers concerned.
1. In this regard, the following instructions for recording, indexing of files, and
weeding out old records is notified for compliance by all Investigation Teams of this
Directorate.

2. For records pertaining to Anti-Dumping/Safeguard duty/QR Measures/Anti-
Subsidy/Countervailing Duty etc., the IOs and Cos may ensure the following:

(i) Note portion of both Costing as well as Main file should be page numbered
before sending the file to the record division.
(ii) The record should be segregated and only one set of petition / rejoinders
etc. should be sent to the record room along with file containing note
portion of costing as well as investigation for retention purposes.
(iii) The additional set of documents which are to be weeded out may be sent
to record room in a separate bag for disposal.

3. This issues with the approval of the AS&DA.

-sd/-
(Arti Bangia)
Deputy Director
To,
All Officers

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