Page 29 - Programming Guide

by the student group, not the potential visiting speaker, and must be responsive to guidance in the Ethic of Care to Prevent Stereotyping in Student Programming.
9. Secure a Wheaton College faculty or staff member to moderate the lecture/presentation if followed by a Q & A time. A faculty or staff member may also co-moderate the lecture/presentation Q & A with a student. Planning audience engagement with the visiting speaker through a moderated question and answer format following the speaker’s lecture/presentation is strongly encouraged. During the Q & A discussion time following the lecture/presentation, the moderator is expected to exercise the liberty of screening questions that are trivial, ambiguous, or indiscreetly worded.
10. Determine how the potential visiting speaker’s honorarium and expenses will be paid (i.e. through co-sponsorship with campus departments, schools, programs and/or offices, through fundraising, etc.). Refer to the Fundraising Guidelines in the Student Organization Programming Guide regarding acceptable fundraising practices and how to properly deposit and spend fundraised monies from the student group’s college account number.
11. Contact Academic & Institutional Technology to determine the cost to record the lecture/presentation and where the student group will store such a recording. Please note that a visitor speaker may require her/his approval form be utilized in addition to Wheaton College’s Student Group Visiting Speaker Agreement Form.
12. Seek approval of the Visiting Speaker Request Form from the sponsoring student group’s faculty or staff advisor, after all the steps outlined in the Visiting Speaker Procedures have been completed.
13. The Visiting Speaker Request Form will then be submitted, upon completion, to the Dean for Student Engagement, or her/his designee, for consideration within three weeks by the Visiting Speaker Board consisting of one student appointed by Student Government, one faculty member appointed by the Provost (or her/his designee), the Chief Intercultural Engagement Officer, or her/his designee, and chaired by the Dean. NOTE: Student groups are strongly encouraged to start planning at least one semester in advance in order to allow ample time to complete the steps outlined in this document; many other student groups, campus departments, programs and schools are also planning campus programs.
Approval by the Visiting Speaker Board is required before the student group is permitted to invite the visiting speaker, reserve campus space for the lecture/presentation, finalize the marketing material (with the speaker’s approval where expected) and print the posters to be approved by the Student Activities Office (after showing the Visiting Speaker Board approval) before posting on public bulletin boards.
The Visiting Speaker Board reserves the right to refuse requests from student groups that it determines are outside its mission, are insensitive to the campus context, will likely not meet the desired outcome(s), and/or do not contribute to the College mission.
Inviting visiting speakers to campus is a privilege. Student groups that invite a visiting speaker to
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