Page 31 - Programming Guide

*Due to Covid-19, fundraising opportunities and approval is limited at this time. Please see the Office Coordinator in the Student Activities Office for the Fundraising Approval form as you begin planning your fundraiser, as extra time for processing and approval may be required. *
1-E FUNDRAISING
Title: Fundraising
Responsible staff: Organization/club advisors in Student Engagement Responsible office: Student Engagement Offices
General Fundraising Policies:
Officially recognized student clubs and organizations may engage in fundraising activities on and off campus under certain circumstances. Any proceeds of these fundraising activities must be used for the activities and projects of the group itself in furtherance of its goals and objectives. Any fundraising activities are subject to the following guidelines:
General Policies:
• Fundraisers may not be conducted for private gain of individuals or for-profit businesses.
• The Office of Christian Outreach has scheduling and fundraising activity priority.
• No door-to-door soliciting of funds is permissible.
• No student organizations are qualified to conduct raffles. Raffles involve paying money for the
chance to win a prize of greater value, which is considered gambling. Instead of raffles, it is suggested that student organizations hold “free drawings” or “door prizes” in which no money is exchanged for the prize.
• Groups/organizations may not use Wheaton College to raise funds for off-campus organizations or charitable causes. Students can be made aware of opportunities to give directly to an off- campus organization or cause but cannot be collecting funds on behalf of an off-campus organization. One exception to this policy for charitable organizations that hold a 501.c3 status may be considered by a committee chaired by the Vice President for Student Development. All money raised and/or collected must be deposited into the appropriate student club’s on campus account within 48 hours of completing the event. All subsequent payments and/or donations must also be deposited in a timely manner.
On-Campus Fundraising:
If the group/organization wants to fundraise thru activities such as car washes, sales of baked goods (see food safety guidelines), trinkets, apparel items, community workdays, or auctions, they must take the following steps:
1. Complete the fundraising request form. Forms are available in the Student Activities Office and are due two weeks prior to the event.
2. Included in the request form must be the promotional/advertising plan and schedule for the fundraising activity.
3. Obtain approval first from the organization’s advisor and then submit to the Associate Director of Student Activities for approval.
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