Page 419 - Board Member Onboardin August 2019

8/9/2019 CSCS Record Retention and Disposition Schedule
RETENTION AND DISPOSITION SCHEDULE
PROCUREMENT
14. Central Pricing System Product Data Sheet (Exhibit 1,
(HAVI) SSA-A) 2009 - 2014 None Electronic Business CSCS's SharePoint None per contract term per contract term Destroy securely BP 30 Price Maintenance
7 7
(after expiration) (after expiration)
15. RFP Documents Calendar, Award Letters, CM's 2007 - current None Electronic Business HAVI None Destroy securely BP 520 Supplier Contract Based on IRS
RFP Analysis Workpapers Permanently Permanently Management Guidelines
(for effective (for effective
contracts) contracts)
Supplier Contract
16. TCIU Reports RPM Project 2018 - current None Electronic Business CSCS's SharePoint None 3 3 Destroy securely BP 520 Management
17. Commodity Database Supplier Contract
Report Commodities review note 2007 - current None Electronic Business In CSCS's SharePoint None 3 3 Destroy securely BP 520 Management
Based on State of
Missouri's record
18. Correspondence with Emails or letters to and from 2009 - current Continuously Email, Word, PDF, Excel Business MRM Personal Email 1 3 Destroy securely BP 100 - BP 660 All procurement retention policies
members members Folder business processes
Member Relationship
Management Program

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