Page 426 - Board Member Onboardin August 2019

8/9/2019 CSCS Record Retention and Disposition Schedule
RETENTION AND DISPOSITION SCHEDULE
[1] [2] [3] [4] [5] [6] DISTRIBUTION [8] [9] [10] [11] [12] [13] [14]
[7]
1. Produce RFPs Produce RFPs 2014 - current Need-based PDF, Excel Business CSCS SharePoint None 1 3 Destroy securely BP 510 Suppliers and Based on the State of
Litigation Distributors RFPs Missouri's Policy
7 7
(after expiration) (after expiration) Distributor
2. DSAs with Produce Distribution agreements with produce Business BP 180 Performance Based on the IRS
Distributors distributors 2014 - current Need-based PDF Litigation HAVI None Permanently Permanently Destroy securely BP 200 Management, Status Guidance's on agreements
(for effective (for effective Change
contracts) contracts)
3. SSAs with Produce Business
suppliers Agreements with produce suppliers 2014 - current Need-based PDF Litigation HAVI None 7 7 Destroy securely BP 520 Supplier Contracts
4. Danaco agreement Third-party solution provider for 2013- current Need-based PDF Business Dustin's files None 7 7 Destroy securely BP 90 System management
produce Litigation
Supplier
5. Vendor Files Vendor information 2014 - current Need-based PDF, Excel Business CSCS SharePoint None 3 3 Destroy securely BP 160 Performance
Management
6. Emails emails with vendors, DCs, others 2014 - current Need-based Electronic Business Michelle's email None 3 3 Destroy securely All logistics processes All logistics
Litigation account processes

11