Page 195 - Microsoft Word - Annual Report 2016

PERMANENT BUILDING COMMITTEE

The Boxford Permanent Building Committee (“PBC”) is responsible for the management of all
Boxford municipal buildings, including school buildings. This responsibility includes the
oversight and supervision of the planning, design, construction, reconstruction, major alteration,
renovation, enlargement, major maintenance, demotion, and removal of all Town buildings and
recreation structures and playing fields and courts, including any significant renovation or
upgrade of service equipment and major systems. The Permanent Building Committee is
comprised of five regular voting members. Two temporary members are added to the Committee
for any municipal project involving construction or major maintenance. The two temporary
members are the representatives of the town board or committee sponsoring or requesting the
municipal project.

During 2015, the Permanent Building Committee oversaw several major projects that included
the completion of the Aaron Wood project, the Boxford Common (athletic/recreational fields)
Project, and the repair and replacement of the Spofford Pond School roof and windows funded
through the MSBA Accelerated Repair Program.

For more than a year, the Permanent Building Committee worked closely with the Tri-Town
School Administration and the architect, Gienappe Design on the interior and exterior
improvements to the Aaron Wood Building which houses the Tri-Town School Administration
offices. Change orders were carefully reviewed and offsets negotiated for work that did not
comply with certain specifications in the contract. The $942,000 project was completed by the
end of 2016.

Throughout 2016, the Permanent Building Committee oversaw the $4,557,904 Boxford
Common project to build one synthetic turf and one grass field for the town. The project was
approved at the October 2015 Town Meeting. The PBC worked closely with the project
manager, Huntress Associates, to keep the project on schedule and within budget. Issues
addressed by the PBC included installation of privacy fences for abutters impacted by the
project, keeping Middleton Road clear of dirt and debris caused by work trucks going in and out
of the site, installing signage to warn trespassers to stay off site during construction, the
relocation of the turtle habitat in compliance with the NHESP DPW permit, the construction and
installation of the bridge abutment and structure, monitoring of testing of crumb rubber used for
synthetic turf field per Board of Health requirements, and coordinating with the Conservation
Commission to secure approvals and ensure compliance with its permit. Under the supervision of
RAD, the general contractor, work on the project has been proceeding ahead of schedule.

In 2016, the Spofford Pond School started the process to secure funding through the MSBA
Accelerated Repair Program to replace and/or repair various roof systems, replace various
window and door systems, upgrade and replace elements of the HVAC system and perform
miscellaneous interior repairs associated with the roof, window and HVAC system renovations.
The Spofford Pond School currently houses grades 3 to 6. The original building was constructed
c.1962 with additions built in 1967, 1990 and 1996.