Page 80 - Student Handbook

3. The office of Student Affairs shall stamp the Complaint with the date and time it was
filed and shall assign number in the order that complaints are received as
“ADMINISTRATIVE CASE NO. ______” followed by the last two (2) digits of the current
year.

4. An immediate determination shall be made as to whether the offense charged and the
penalty prescribed fall within the jurisdiction of the Committee on Misdemeanor or the
Board of Student Discipline.

5. The office of the Student Affairs shall then endorse the Complaint to the proper
Disciplining Authority.

b. Answer

The disciplining Authority shall furnish each student charged with a copy of the Complaint
together with a notice to file an Answer within seventy-two (72) hours from receipt thereof.

c. Preliminary Inquiry:

1. Upon receipt of the Answer or expiration of the period given for filing the same, the
Disciplining Authority concerned shall convince for the purpose of making Preliminary
Inquiry to determine if on the basis of the complaint and the answer filed, if any, there is
sufficient basis wo warrant a hearing. For this purpose, the Disciplining Authority may
invite the complainant and/or the student/s charged, to provide more information, or
further proof, to assist in its determination.

2. The Disciplining Authority may likewise call the parties for the purpose of exploring the
possibility of an “Amicable Settlement”, or executing an “Agreed Statement of facts and
Simplification of the Issues”. An “Amicable Settlement” agreed by the parties shall be
reduced to writing, shall state the terms and conditions thereof, the period/s for
compliance therewith, and shall be signed by the parties and attested by the Chair of
the Disciplining Authority.

3. An “Agreed Statement of Facts and Simplification of the Issues” shall likewise be
reduced to writing, shall state the facts and the simplified issues agreed to by the
parties, and shall likewise be signed by the parties and attested by the Chair of the
Disciplining Authority.

4. No further proof shall be required and no other issues shall be considered in the hearing
of the case, other than those agreed upon in the “Agreed Statement of Facts and
Simplification of the Issues”.

d. Notice of Hearing:

1. A written “Notice of Hearing” shall be served on all the parties, stating the date, time
and place where the initial hearing of the case will be held.