Page 60 - Powercomm Employee Handbook July 2019

3.24 NOTICES/POSTERS
Notices or posters may not be displayed on or within Company premises without the prior permission
of a MANAGER. Similarly, documents or notices, which are not directly relevant to work, may not be
circulated without prior permission.
3.25 EXPENSES
If you incur any expenditure on behalf of the Company, you will be reimbursed, provided that the
expenditure has been wholly, exclusively and reasonably incurred on Company business and has been
approved by a MANAGER. Any claims for reimbursements of business expenses should be made as
soon as possible, such claims must be accompanied by VAT receipts. Original receipts should be
attached to the claim (i.e. credit card receipts are not acceptable). VAT receipts are expected for all
expenditure. A Company expenses claim form must be completed and sent to accounts with all
relevant receipts.

Credit Card Policy

The credit card you have been issued with remains the property of the company. Its use is governed
by the following terms. Any unauthorised use will be deemed a serious breach of Company rules and
may result in disciplinary action including card revocation and in extreme situations dismissal. In
cases where the company is out of pocket as a result of unauthorised use any such amount will be
deducted from salary or other payments due to the card holder.

Use
The purpose of giving you the use of a company credit card is solely to assist you in defraying
expenditure solely intended to allow you carry out those duties that have been assigned to you. The
overriding qualifier is that the expense item must be used solely for business purposes. On no
account is this credit card to be used for personal use.

In general, the main uses of the card are intended to be;

Motor: Fuel, Parking, Repairs, and Cleaning
Travel: Fares (Boat, Rail and Airline), Ferry Fares, Taxi’s, Tolls

Accommodation: Accommodation applies only to those individuals

• not in receipt of agreed Overnight rates
• or where the expense is deemed outside of what would ordinarily
be deemed to be eligible for Overnight rates – such as staying over
at a Senior Manager’s request.
Materials: Items of a minor nature required to complete a job

Important:

In all cases, all items of expenditure must be supported by a valid Vat receipt. Any item not
evidenced by approved valid receipt will be deducted from the card holders’ salary.

Please note that the sole arbiter in deciding what is a company expense and what is not is James
Cafferty.

Page 59 of 73