Page 59 - My Clinic Employee Handbook Draft V.1

• Leave of Absence - 8 years
• Termination of Employment - 3 years
• Transfer of Undertakings - 1 year

3.17.4 What Personal Information does the Company hold on employees?
As an employee you will be requested to provide the following information for payroll and your personal file:
Personal Data
• Identification Data - Name, Address etc.
• Bank Account
• PPSN
• Emergency contacts
• Prior work experiences (CV)
• Company property/equipment
• Email Addresses
• Marital status
• Phone numbers
• The death of an employee
• Contract of employment and commencement details
• Interview notes
• Disciplinary issues
• Health and Safety information

Business Processes
• Changing salary
• Changing Department/Job skill
• Changing working hours
• Terminating an employee

We may use personal information to:
• Carry out research and analysis.
• To track your performance and keep records of your development for the purposes of
performance reviews for example.
• Communicate with you about access to or use of the human resource services or any changes
to that service.
• Communicate any changes in our policies, procedures or to your contract of employment
(including changes to salary etc.).
• Contact you or your dependants if there are any health and safety or absence issues (including
long term illness and maternity leave etc.).
• To calculate any changes in your salary, bonus or over-time.
• To retain contact information for the purposes of returning company property e.g., company
vehicles, mobile phones, etc. once you have left the company.

3.17.5 Does the Company disclose information about me to anyone else?
We may provide information, in response to properly made requests, for the purpose of the prevention and
detection of crime, and the apprehension or prosecution of offenders. We may also provide information for the
purpose of safeguarding national security. In either case we do so in accordance with the General Data
Protection Regulation (2016).

We also provide information when required to do so by law, for example under a court order, or in a response
to properly made demand under powers contained in legalisation.

Personal data related to your conditions of employment with the company may also be shared with training
bodies such as SOLAS, Education and Training Boards (ETB’s), etc.

If there is any change in the ownership of the Company or any of its assets, we may disclose personal information
to the new (or prospective) owner. If we do so, we will require them to keep it confidential.

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