Page 63 - Zeus Employee Handbook

3.26 EXPENSES
If you incur any expenditure on behalf of the Company, you will be reimbursed, provided that the
expenditure has been wholly, exclusively and reasonably incurred on Company business and has been
approved by a MANAGER. Any claims for reimbursements of business expenses should be made as
soon as possible, such claims must be accompanied by VAT receipts. Original receipts should be
attached to the claim (i.e. credit card receipts are not acceptable). VAT receipts are expected for all
expenditure.

3.26.1 Purchasing materials from the Company
Employees seeking to purchase materials or equipment from or through the Company must do so
only with the expressed permission of a MANAGER.

All money outstanding must be paid either within 30 days of receiving the materials or, by special
prior agreement with a MANAGER only, be deducted in stages from your wages.

The company reserves the right to refuse to an employee request to purchase materials based on
the overall value of the order and the potential liability to the Company.

3.27 LEAVING THE COMPANY

3.27.1 Notice Periods
Notice must be given in writing to a MANAGER, and contractual notice periods must be observed. For
the majority of employees, this will be one week if you are still in probation and the minimum statutory
notice periods apply once you have passed your probation.

3.27.2 Leaving Date
Your letter must state your last date of employment and, if different, your last actual working day. The
Company reserves the right not to allow holiday to be offset against the notice period.

3.27.3 Return of Company Property
All Company property should be returned to a MANAGER on or before your last day of employment.
Failure to return such items may result in the cost of the items being deducted from any monies
outstanding to you.

3.27.4 Holidays
Holidays, which you have accrued but not taken, will be paid for in your final salary, If, when you leave
the Company you have taken holiday for which you have not accrued sufficient service, the amount
owed will be deducted from your final salary.
3.27.5 Repayment of Loans/Expenses
Any outstanding loans, expenses, advances etc. will be deducted from your final salary.

3.27.6 Exit Interview
As a matter of policy, all employees serving notice shall have an exit interview. The purpose of the
interview will be to establish reasons for leaving.

3.27.7 References
If a prospective employer requires a reference, they should be requested to write to the Company.
Any reference supplied to another employer is given in complete confidence. The Company reserves
the right not to supply references.

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