Page 62 - Kildare House Hotel EHB Rev.1.2
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•  Only email facilities provided by the Company may be used in connection with an individual
                       user  work  for  the  Company.  The  use  of  third-party  web-based  email  services  for  the
                       transmission of Company confidential or restricted information is strictly prohibited.
                   •  Access to third party web-based email servers is not allowed using the Company network.
                       However, email messages can be sent from the Company network to third party web-based
                       email servers, but it should be noted that this is not a secure method of sending information.
                   •  For  security  reasons  users  who  regularly  receive  Company  confidential  or  restricted
                       information via email must not forward their Company email messages to their own personal
                       third-party web-based email account.
                   •  Users should ensure they keep their personal email messages separate from their Company
                       business related email messages.
                   •  All  email  accounts  maintained  on  the  Company’s  email  system  are  the  property  of  the
                       Company.
                   •  Users leaving the employment of the Company must ensure they forward on all important
                       business-related email messages to their line manager or work colleagues before they leave
                       so that there is no disruption to service delivery after they leave. They should also ensure they
                       remove or delete all personal email messages (i.e. email messages which are of a personal
                       nature and are not Company business related) from their mailbox before they leave as it may
                       not be possible to get a copy of these once they have left the Company.
                   •  During planned periods of absence such as career breaks, holidays or on training courses users
                       should ensure where practical, their mailbox is put on divert to one of their colleagues so that
                       there is no disruption to service delivery.
                   •  Email carries the same legal status as other written documents and should be used with the
                       same care.
                   •  Email is capable of forming or varying a contract in the same way as a written letter. Users
                       must be careful when wording an email, so it cannot be construed as forming or varying a
                       contract when this is not the intention.

               Social Media:

                   •  Users  should  be  aware  that  all  use  of  social  media,  either  in  a  personal  or  when
                       communicating on behalf of the Company must be in accordance with the Social Media Policy.
                   •  Confidential  or  restricted  information  regarding  business  practices  and  procedures  or
                       personal information about any clients or employees must not be posted or discussed on any
                       social media websites.

               3.21 SOCIAL AND DIGITAL MEDIA POLICY
               The Social and Digital Media Policy provides guidance and direction to all employees when utilising all
               types of online social media sites and networks. This policy applies to all employees either participating
               personally, or communicating on behalf of the Company, while online.
               Misuse or abuse of social and digital media can cause significant injury to third parties and can also
               impact negatively on the credibility of the Company.

               The Company is potentially vicariously liable for injury caused by misuse or abuse of social and digital
               media channels by its employees.

               Consequently, the Company takes any misuse or abuse of social and digital media by employees very
               seriously and misuse or abuse can lead to significant disciplinary and legal actions.


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