Page 72 - OKelly Sutton Employee Handbook March19

You are required to maintain a high standard of cleanliness of the vehicle, both inside and outside.

• Windscreens/rear windows should be free from clutter to aid efficient demisting of
windscreen and optimal view of the road.
• Dashboard and cab area should be kept clean and free of loose items.
• If eating in the vehicle, leftovers, wrappers and containers should be disposed of immediately
in a suitable manner. NEVER EAT AND DRIVE AT THE SAME TIME.
Further information and guidance on best practice regarding driving a vehicle for work can be found
at www.drivingforwork.ie/

In addition, the Company will issue instructions for driving company vehicles and update you of any
legislative changes.

6.4.9 Vehicle Tracking Devices
The Company reserve the right to install vehicle tracking devices on all Company vehicles. A Company
Vehicle Tracking Policy will be introduced should this right be invoked.

6.4.10 Fuel Card Policy
For employees who are provided with a Company vehicle, the Fuel Card linked to their vehicle must
be used when refilling the vehicle. The Company will not reimburse the employee for any fuel
bought elsewhere for a Company vehicle.

Only the vehicle specified on the Fuel Card can be filled with fuel, when used for business purposes.
The Fuel Card should be kept with the keys to the vehicle and it is the employee’s responsibility to
ensure these are kept together at all times.

Fuel Cards can only be used to purchase fuel. No other purchases can be made on the Fuel Cards.

The Fuel Card can only be used at providers as specified by the Company. You will be advised
accordingly of any changes.
Each card has an expiry date. Expired cards will need to be destroyed or returned to [insert job role].
Cards will be replaced with new cards prior to their expiry date.

Quarterly logs and reviews of usage

A Quarterly Log of mileage must be kept by all employees recording all business miles incurred while
travelling on Company business.
The log should be submitted to your Partner / Director each quarter and should be maintained by
employees who have individual or vehicle specific cards.

To ensure there is no misuse of the Fuel Card scheme, the Company will review the logs periodically.

Fuel card misuse

If there is any suspected misuse of the Fuel Cards, identified either from the quarterly logs or
otherwise, the Company may need to refer the matter to the Gardai for a possible prosecution
and/or recovery of any debt due to the Company.

There may also be an internal investigation which could result in disciplinary action which may result
in the termination of employment.

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