Page 50 - ORC Employee Handbook Jan19

• Terms and Conditions of Employment - 3 years
• Data Protection - 1 year
• Equality- 6 years
• Health and Safety records, accident and incident reports - 10 years
• Leave of Absence - 8 years
• Termination of Employment - 3 years
• Transfer of Undertakings - 1 year

3.17.4 What Personal Information does the Company hold on employees?
As an employee you will be requested to provide the following information for payroll and your
personal file:
Personal Data
• Identification Data - Name, Address etc.
• Bank Account
• PPSN
• Emergency contacts
• Prior work experiences (CV)
• Company property/equipment
• Email Addresses
• Marital status
• Phone numbers
• The death of an employee
• Contract of employment and commencement details
• Interview notes
• Disciplinary issues
• Health and Safety information

Business Processes
• Changing salary
• Changing Department/Job skill
• Changing working hours
• Terminating an employee

We may use personal information to:
• Carry out research and analysis.
• To track your performance and keep records of your development for the purposes
of performance reviews for example.
• Communicate with you about access to or use of the human resource services or any
changes to that service.
• Communicate any changes in our policies, procedures or to your contract of
employment (including changes to salary etc.).
• Contact you or your dependants if there are any health and safety or absence issues
(including long term illness and maternity leave etc.).
• To calculate any changes in your salary, bonus or over-time.
• To retain contact information for the purposes of returning company property e.g.,
company vehicles, mobile phones, etc. once you have left the company.

3.17.5 Does the Company disclose information about me to anyone else?
We may provide information, in response to properly made requests, for the purpose of the
prevention and detection of crime, and the apprehension or prosecution of offenders. We may also

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