Page 69 - Netfocus IT Solutions Employee Handbook Draft V.2

The person in charge shall inform all existing employees and contractors of the policy and their role in
the implementation and monitoring of the policy. All new and prospective employees and contractors
shall be asked to review this policy during their induction.

Infringements by employees will be dealt with, in the first instance, under the Company's disciplinary
procedures. Employees, contractors, customers and visitors who contravene the law prohibiting
smoking in the workplace are also liable to prosecution.

6.1.1 VISITORS
To provide for safety and security of employees, visitors, and the facilities at The Company, only
authorised visitors are allowed in the workplace. Restricting unauthorised visitors helps ensure
security, decreases insurance liability, protects confidential information, safeguards employee
welfare, and avoids potential distractions and disturbances.
6.2 USE OF COMPANY EQUIPMENT AND STATIONERY
Stationery and other Company equipment must only be used for the purposes of your employment.
Any use of stationery or equipment, which is not authorised or relevant to your job, may result in
disciplinary action.
Company electronic equipment and devices are critical assets that are intended for business use.
Electronic files and communications created, stored, sent or received through company
systems/equipment belong to the company. System users are expected to be responsible, considerate
and ethical in using company systems, to protect valuable company information and to exercise
prudent judgement. Misuse of company systems may result in restriction or termination of access
privileges and other disciplinary action, up to and including termination.

6.3 PERSONAL MOBILE PHONES
The general use of mobile phones or other hand-held devices during working hours is prohibited. The
inappropriate use of mobile phones imperils employees’ ability to recognise and react to hazards, such
as passing forklifts, moving parts, electrical hazards and industrial processes, etc.

On client sites, it may be necessary for installation crews to carry their mobile phones, so they can be
contacted on work-related matters and for the purpose of documenting on-site progress or
defects/client queries.

6.4 DRIVING FOR WORK POLICY
6.4.1 Aim of this policy
To reduce vehicle incident and at-fault work related road collision costs and injuries by promoting a
safe driving culture within the organisation.

6.4.2 Objectives of the policy
1. To make drivers aware of the main risks they face or create when driving for work
2. To make sure that employees who drive vehicles in the course of their work demonstrate safe,
efficient driving skills and other good road safety habits at all times.
3. To maintain all company vehicles in a safe, clean and roadworthy condition to ensure the
maximum safety of the drivers, occupants and other road users, and reduce the impacts of
company vehicles on the environment – this also applies to personal vehicles used for work
purposes.

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