Page 49 - GoRentals Employee Handbook Jan2019

3.16.3 Company Property
Company property is not to be removed from the premises without the prior permission of a member
of the management team. Unauthorised removal and/or theft of Company property will be
investigated and may result in disciplinary action, up to and including dismissal.

Employees seeking to borrow company equipment must do so only with the expressed permission of
a Company Director, confirmed in writing stating the item(s) borrowed and time limit on same.

Access to Stores and Company Sites
Access to the store or company site for personal use is strictly forbidden, particularly outside of normal
working hours. Employees seeking to access the company stores or sites must do so only with the
expressed permission of a Company Director. The Company reserve the right to refuse entry to the
store and/or site outside of normal working hours.

Under no circumstances will lone-working be authorised in the store or on-site outside of normal
working hours.

Employees who are issued with Company property such as work tools, samples, finished product or
other articles, laptop computers and mobile telephones are required to look after their safety when
taken off Company premises. Such items should not be left in an unattended area or in an unoccupied
vehicle at any time.

3.16.4 Unauthorised Software
Only software, which has been licensed by the Company, may be used on the Company's computer
systems and under no circumstances should copyrighted software be copied or shared. The
Company’s regularly conducts audits of the network to check for unauthorised software.

3.16.5 Personal Software
You may not load any software or disk which has not been checked for electronic virus(es) by the
Company.
You are requested not to attach any equipment to your PC without the prior approval of the IT Service
provider or a Company Director.

3.16.6 General PC Security
You must also adhere to general IT security policy by using confidential passwords to access work files
and individual document passwords on confidential files.

3.17 PRIVACY AND DATA PROTECTION

Please refer to the Company Privacy and Data Protection Policy for full details. The
information in this section is intended to give you an indication of your duties and
responsibilities with regard to your own privacy and the privacy of individuals.

3.17.1 Definitions
‘Data Protection Acts’ refers to the General Data Protection Regulation (GDPR). Those who keep
data about individuals, including employers, must comply with data protection principles.

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