Page 60 - Powercomm Employee Handbook v1 July 2019

expenditure. A Company expenses claim form must be completed and sent to accounts with all
relevant receipts.

Credit Card Policy

For those employees who have been issues with a Company credit card, its use is governed by the
following terms:

• Any unauthorised use will be deemed a serious breach of Company rules and may result in
disciplinary action including card revocation and in extreme situations dismissal.
• In cases where the company is out of pocket as a result of unauthorised use any such
amount will be deducted from salary or other payments due to the card holder.
• The credit card you have been issued with remains the property of the company.
Use

The purpose of giving you the use of a company credit card is solely to assist you in defraying
expenditure solely intended to allow you carry out those duties that have been assigned to you. The
overriding qualifier is that the expense item must be used solely for business purposes. On no
account is this credit card to be used for personal use.

In general, the main uses of the card are intended to be;
Motor: Fuel, Parking, Repairs, and Cleaning

Travel: Fares (Boat, Rail and Airline), Ferry Fares, Taxi’s, Tolls

Accommodation: Accommodation applies only to those individuals

• not in receipt of agreed Overnight rates
• or where the expense is deemed outside of what would ordinarily
be deemed to be eligible for Overnight rates – such as staying over
at a Senior Manager’s request.

Materials: Items of a minor nature required to complete a job

Important:

In all cases, all items of expenditure must be supported by a valid Vat receipt. Any item not
evidenced by approved valid receipt will be deducted from the card holders’ salary.

Please note that the sole arbiter in deciding what is a company expense and what is not is James
Cafferty.

3.25.1 Purchasing materials from the Company
Employees seeking to purchase materials or equipment from or through the Company must do so
only with the expressed permission of a MANAGER.

All money outstanding must be paid either within 30 days of receiving the materials or, by special
prior agreement with a MANAGER only, be deducted in stages from your wages.

The company reserves the right to refuse to an employee request to purchase materials based on
the overall value of the order and the potential liability to the Company.

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