Page 49 - Employee Handbook June 2020

Employees seeking to borrow company equipment must do so only with the expressed permission of
a MANAGER, confirmed in writing stating the item(s) borrowed and time limit on same.

Access to Company Sites
Access to the company site for personal use is strictly forbidden, particularly outside of normal
departmental working hours. Employees seeking to access the company site must do so only with the
expressed permission of a MANAGER. The Company reserve the right to refuse entry to a site outside
of normal working hours.

Lone-working must be authorised on-site outside of normal working hours.

Employees who are issued with Company property such as work tools, samples, or other articles,
laptop computers and mobile telephones are required to look after their safety when taken off
Company premises. Such items should not be left in an unattended area or in an unoccupied vehicle
at any time.

3.16.4 Unauthorised Software
Only software, which has been licensed by the Company, may be used on the Company's computer
systems and under no circumstances should copyrighted software be copied or shared. The
Company’s regularly conducts audits of the network to check for unauthorised software.

3.16.5 Personal Software
You may not load any software or disk which has not been checked for electronic virus(es) by the
Company. You are requested not to attach any equipment to your PC without the prior approval of
the IT Service provider or a MANAGER.

3.16.6 General PC Security
You must also adhere to general IT security policy by using confidential passwords to access work files
and individual document passwords on confidential files.

3.17 PRIVACY AND DATA PROTECTION
Please refer to the Company Privacy and Data Protection Policy for full details. The information in
this section is intended to give you an indication of your duties and responsibilities with regard to
your own privacy and the privacy of individuals.

3.17.1 Definitions
‘Data Protection Acts’ refers to the General Data Protection Regulation (GDPR). Those who keep
data about individuals, including employers, must comply with data protection principles.

‘Data’ means information in a form which can be processed. It now includes both automated data
and manual data.

‘Personal data’ means data relating to a living individual who is or can be identified either from the
data or from the data in conjunction with other information that is in, or is likely to come into, the
possession of the data controller

‘Data Subject’ is an individual who is the subject of personal data

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