Page 79 - DLYC Yearbook 2020

DELAVAN LAKES YACHT CLUB
RACE TEAM MANAGEMENT GUIDELINES
PRINCIPAL RACE OFFICER (PRO)
The Principle Race Officer is in charge of each race, and makes all final decisions pertaining to the course, starts, re-calls, changing of the course finishes, postponements, abandonments and other race procedures.
PROs should contact both the Race Officer and Safety Boat prior to the day of the race to go over their plans for running the races.
PROs should plan on their team arriving an hour and a half to an hour and forty-five minutes prior to the start of the first race. This will ensure enough time to go through the check list and make certain you have all of the tools you’ll need for all of the races run that day.
PROs should also plan on having the windward and leeward marks set thirty minutes before the start of the first race. This will ensure enough time to go through the check list and make certain you have all of the tools you’ll need for all of the races run that day.
The PROs are responsible for making sure the scoring sheets are accurate, signed and turned in to the official scorer, or designated envelope for completed forms.
RACE OFFICER (RO)
The Race Officer is on aboard to assist the PRO in setting the course and running the race. Most often the RO will be asked to drop or pull anchors, fill in the scoring sheets, raise and lower flags, call out time and fire the cannon.
ROs should also arrive early to help load the needed supplies for the day. Most supplies will be in the boat, but flags for the Safety Boat, anchors and buoys will need to be brought out from either the Commodore’s Office, or from the storage shed. These items will also need to be returned after racing.
CHASE BOATS
The Chase Boat has the duty of watching over the fleets before, during, and after the race to render assistance as needed or requested. Chase Boats should be manned by at least two individuals capable of lifting an injured or unconscious adult from the water. Chase Boat should also be in the position to assist competitors when needed.
Chase Boats are also positioned to assist in the running of the races. Most often they’ll be asked to set or move marks, record roundings, inform competitors of changes to the course, assist boats, clear the lake in inclement weather, and remove marks after racing is completed.
FLEET CAPTAINS
Fleet Captains are responsible for communication between the race committee and the competitors in his/her fleet. The Fleet Captain will represent his/her fleet when decisions are made that affect the fleet, should feel comfortable approaching the PRO or Commodore with matters concerning the fleet, and be willing to assist in any way to complete our goal.
For all sailing fleets to sail a safe, fun and exciting sailing season, I am putting the responsibility on the Fleet Captains to fill in the gap for their fleet for Safety Boat. The fleet Captain is responsible to make sure Safety Boat duties are covered for each weekend. The Fleet Captain should go over the responsibilities of Safety Boat to each member to review what the duties are for this position.
SAILORS
Be aware of race dates and times. Protests will be heard on the second and fourth Sunday of each month or as scheduled by the Chief Judge; please be present at your hearings. A written or email request for average points must be submitted to the official scorer before 0800 the day/days before the race/races that will be missed, because of the sailor’s attendance at a schedule conflicting regatta. The awarding of average points can only be requested for a maximum of three separate weekends during the DLYC race season.
SPECTATORS
Your Race Committee requests that additional spectator boats follow the races, particularly the X Fleet. Threatening weather signals the need for additional power boats to assist if needed. This is particularly true for the younger, inexperienced sailors.
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