Page 1 - What is My Available Departmental Budget

View Your Available Departmental Budget

What is My Available Departmental Budget?

Overview

The new Available Budget pages allow you to review the available budget for a given department or project without
having to know which budget ledgers to use. These pages also help users understand why they may see differences in KK
Actuals vs. GL Actuals (usually a result of transactions that have been budget checked but not posted to GL, such as
items still in workflow).

Another “behind the scenes” improvement in Compass 9.2 is that instead of adding specific projects to Grants and Non-
Sponsored Project budget ledger definitions, definitions are now based on Fund Code. This will also reduce differences
in KK Actuals vs. GL Actuals caused by timing issues. For example, in 9.0, if a new Smartkey was added for a new project
and transactions started to process, but the project was not yet added to the Budget Ledger Definition (this is done
manually by GL team), transactions would not be captured in KK Activity, but would be in GL, causing variances.

For any new projects added after live in 9.2 or current fiscal year activity for departments, we would expect that these
new pages would allow you to “tie” KK vs. GL Actuals, while also providing an accurate representation of Available
Budget and a good source for knowing which transactions are still in workflow (usually the source of budget checked
items not yet in GL Ledger).

Navigation

Emory General Finance

Navigator > Commitment Control > Review Budget Activities > Tile:
Emory Budget Inquiries > Emory Departmental Budget Inq

Emory Departmental Budget Inq

1. Enter the Department.
2. Optional: Enter the Fund Code.
1 2 3
 If left blank, all Fund Codes are included.
4
3. Enter the Fiscal Year. Defaults to
a current year. Can change to review prior years.
4. Click the Search button.

a. The Expenses section displays:
 Year to Date Expense Budget (from Budget
b journals/ledger)
 Year to Date Actual GL Expenses (GL
Accounts beginning with 5, 6, 7, 8 or 9)
 Year to Date Encumbrances (Open Purchase
c
Orders not yet fully vouchered)

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Emory Confidential and Proprietary Last Revised on 2/7/2018 Return to Table of Contents