Page 11 - Bulletin and Minutes

4.6. Prior to the AGM two further proper proposals for election to the Committee were received: David
Matthews proposed and Jonathan Carter seconded David Hurst and, Steve Forrester proposed and Ian
Moore seconded Amy Frances. Both elected.

4.7. The Commodore accepted two further proposals for election to the Committee from the floor: Paul Hills
proposed and Merelene Davis seconded William Dowling and Steve Forrester proposed and Ian Moore
seconded Peter Tobin. Both elected.
4.8. The re-appointment of David Jeffers as the Club Accountant was proposed by Ian Turffrey, seconded by
Peter Axford, and agreed by all.

5. The Commodore explained the changes proposed by the Committee to Rule 8, which had been circulated to
members before the meeting. There were no questions. The proposal was seconded by Peter Axford and agreed
by all.

6. The change proposed by Jonathan Carter to Rule 11.4 was withdrawn by Jonathan.
7. Regarding refurbishment of the Clubhouse, the Commodore stated that the plan is to carry out the work in eight
separate phases, starting with rebuilding the front and side elevations, as set out in the 5 Year Plan. Each phase
will be reviewed before commitment and started only when the necessary money is in place. The RIB garage and
workshop should be finished before work starts on the Clubhouse. Assuming members contribute much of the
labour, it is estimated that the cash necessary to complete the clubhouse project will total over £100k.
8. The Commodore addressed the Five-Year Plan that had been circulated before the meeting. He explained that
the plan now shows separately the Club’s core operating activity and the projects. Each year a portion of the
operating surplus will be kept in the main operating account, some put into a reserve fund and the balance
transferred to a project account. Currently grants are not readily available so much of the planned spend will
have to be raised by members, donations, etc. A confidential straw poll was conducted to help establish the
extent to which members might contribute. Ian Turffrey proposed and Ed Pryor seconded adoption of the plan,
which was agreed by the meeting.

9. With reference to the sailing report within the Committee report the Hon. Sailing Sec. invited comments and
ideas. One suggestion was offering less racing, more alternatives to racing or to encourage more sailing at the
same time as racing. It was pointed out that in the year members had been encouraged to sail on Sunday
mornings and coaching had been arranged, but very few members had made use of these facilities. A Rota of
members willing to take others onto the water could be considered again. All such arrangements rely on the
good will and availability of a limited number of members and needs the support by those who want it to
succeed. A good time for alternative sailing is when the Club is open for training, usually on Saturdays; the
training programme is advertised on the website.

Please e-mail Caroline Webb with any other thoughts about the sailing programme.
10. There was no other business from the Committee or notified to the Hon. Sec. before the meeting.
11. Owing to the high demand for and limited availability of RYA certificates of recognition the Committee has
decided to start our own Club process of recognition. There will be many members who would have deserved
such awards in the past but for practical reasons it has been decided that the inaugural awards should be made
only to those who have served the Club up to and including the past year.
The outgoing Commodore, Martin Smethers, presented the following certificates:

In the special category to: John Thomson, Liam Dowling and Paul Hills
For five years and over to Madelyn Turffrey.
For ten years and over to Sue Johnson.
For twenty years and over to: Paul Johnson and Ian Turffrey.
For thirty-five years and over to Sue Smethers.
12. Members present were asked if they had any other business:

12.1. The Commodore said that membership was at a twenty-year high and the Club was gaining in strength
and had a very positive outlook, which was thanks to the hard work by many core members over this
period.

12.2. Martin Smethers said that 3-D CAD drawings of the planned Clubhouse refurbishment were available for
those interested.

There being no other business the Commodore thanked all for attending. Tea and cakes were served.
The meeting concluded at 15:27