Page 4 - Board Roles and Responsibilities Assessment

o Fundraising
o Data management and reporting o Eventplanning
o Internal/externalcommunications
2. Agreement on function responsibility though not aligned with best practices o Ensure mission is aligned with Chapter programs
o Longtermstrategicoversightandplanning
3. No definitive agreement on who is responsible for a given function
o Institutional sustainability and solvency o Legalandtaxcompliance
o Financialoversight
o Sendingthankyouletterstodonors
o Investmentoversight
o Websitemanagement
o Alumni tracking and relations
o Productionofmarketingandcommunicationmaterials
o Ensureconsistencyinworkflowsandprocesses
o Settingpoliciesandproceduresfortheboardandcommittees o Settingpoliciesandproceduresforday-to-dayoperations
o Boardtraininganddevelopment
Potential Barrier Identification
When asked to identify potential barriers that would keep ARCS Oregon Chapter from transitioning to a ‘hybrid’ organization, respondents offered these key themes:
• Acceptance of change
o Though having a paid professional staff is widely supported, how easily will members
relinquish tasks in the staff’s purview?
o How will volunteers view their place in the Chapter as this transition takes place? Will
they still feel valued?
o With the streamlining of processes and centralization of information, how will
committee members move beyond ‘we-have-always-done-it-this-way’?
• Moving from ‘operations’ to ‘strategy’
o The board has, since the 2004 creation of the Chapter, handled all operations of the
Chapter. How easy will it be for the board to shift its focus from operational to strategic
thinking?
• Lack of patience during transition
o Howtoavoidaskingstafftodomorethancanbeaccommodated
• Cultural shift: from everyone doing everything to a more professional orientation
o Howtomaintainproductivitywhileretainingcollegialatmosphereoncommittees
• Ineffective communication
o How best to communicate with the membership during all phases of the transition to
ensure success
• Loss of institutional memory
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