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October Report 2022
Executive & Finance Committee minutes (draft)
Members Present in person: Members Present via Zoom: Other Present:
Malcolm chaired the meeting.
September 12, 2022
Bea Awoniyi, Robert Krause, Malcolm Macleod Sherry Salway Black, Bill Corwin
Sharon Wood
1. Approval of Minutes of March 21, 2022 meeting
The minutes were approved as circulated.
2. Matters arising from the Minutes.
There were no matters arising.
3. Staff update
Bobby reported that Dick plans to retire December 31, 2023. Bobby has spoken with Buzz and learned that while Buzz would like to continue as the Outside Consultant for the Audit Committee, he is currently retired and not interested in returning to full time work. Bobby noted that this is a good time to relook at the staff job descriptions as a whole. The next hire may be somewhere between an accountant and a Chief Financial Officer.
Bobby, Dick and Buzz have continued to make progress on moving all financial records from Excel spreadsheets (which they have been since inception) over to QuickBooks. In the past, Templeton has used Dick’s spreadsheets for the annual audits. The goal is for Templeton to be able to use the QuickBooks records going forward.
Bobby noted more reliance on Prime Buchholtz for producing reports. That will continue and hopefully expand a bit to include some of the standard monthly reports that Dick is currently generating based on Prime Buchholtz numbers.
Bobby is considering bringing someone on in the summer/fall of 2023 to start training. Bill suggested that while overlap can be constructive, too much overlap can create problems. Dick is likely to be available after retirement for mentoring if needed since he will likely continue to serve JSF in some capacity. (Thoughts are as Chair of the Investment Committee and Recording Secretary for the Audit Committee.) Bobby noted that he would like the new person to be involved in the preparation of the 2024 operating budget.
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