Page 44 - April Report2022

April Report 2022
Board of Directors’ meeting minutes (3)
Malcolm has been meeting with Bobby on a regular basis. There have been no issues of concern.
5. CEO’s Report
Bobby’s report is attached as Attachment “C”. He briefly highlighted some of the notes:
The officed move is on track for early April.
Dick, Buzz and Bobby have spent quite a few months working on updating the reports that can be generated by QuickBooks. He is pleased with the results and appreciates the dedication of Dick and Buzz to this project.
This year’s Annual Report went out on schedule in January. There was a tremendous amount of work involved in moving the Annual Report to a January publication. It meant that 2 Annual Reports were produced in about 18 months. He commended Lady for her superior job in leading this endeavor.
Bobby suggested a summer series of continuing education sessions that could include 2 or 3 Zoom events. He pointed to the fact that several potential topics had come up in discussions during the Grant Program Committee meeting. He asked for Director suggestions. Bill suggested balancing grant funding within Florida and in areas outside of Florida. King commented that we are seeing more Letters of Inquiry regarding intellectual and developmental learning disabilities. Bea asked about a deeper look into the nature and value of research and how it might help the Foundation in planning.
The Florida Philanthropic Network Summit in February was the first in-person summit in 3 years. It was a valuable time of networking and developing/building relationships with other industry leaders in Florida.
Question had been raised about access to materials in Diligent Boards. Currently, all Directors have access to all committee materials. All minutes of all committees are published following meetings. Should there be some confidentiality in what materials individual committees see? Consensus was that only committee members should see materials for their meetings, but that all minutes should continue to be available to all Directors. Bobby will direct staff to make those access changes in Diligent Boards.
Discussion turned to the draft Memo of Understanding between the Foundation and Malcolm regarding his book. Malcolm was excused from the meeting at this time and Sherry as Vice Chair chaired the meeting. Two issues were discussed.
1) It was pointed out that the MOU does not list a specific cost. After discussion, it was agreed that there should be a statement regarding a cap on spending for the project. Bobby was directed to draft language expressing that the Foundation commits up to $75,000 over the life of the project. If that amount is reached, there will be an option for Malcolm to present to the Board a proposal to reconsider the cap.
2) It was agreed that there needs to be some form of indemnification for the Foundation, shielding it from liability. It was noted that this MOU could be the basis for some future MOU with another party and because of that, it needs to cover all contingencies.
The Board unanimously authorized Bobby Krause as CEO to execute a Memo of Understanding with Malcolm Macleod which specifically includes the cap and the indemnification language.
Malcolm returned to the meeting and was advised of the decision.
Bobby was asked if the Foundation has a policy to invite former Directors to events. Malcolm responded that there is no formal policy, but it has been the practice to invite local Foundation friends, which often includes former Directors and family members.
6. Committee Reports and Business
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