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FERPA / Student Records: Correction
A student has the right to request that records be corrected that he/she believes are inaccurate, misleading,
or in violation of privacy rights. The following process is provided.

A student may ask the school to amend a file, and in so doing, identify, in writing, the record requested
to be changed and specify the inaccuracies or misleading information.

The school may grant the request or may decide not to do so. If it decides not to, the school will notify
the student and advise him/her of the decision and advise him/her of the right to challenge the
information believed to be inaccurate, misleading, or in violation of the student’s rights.

Upon request, the school shall arrange for a hearing and notify the student, reasonably in advance, of the
date, place, and time of the hearing.

The hearing shall be conducted by a hearing officer who is a disinterested party; however, the hearing
officer may be an official of BHCLR. The student shall be afforded a full and fair opportunity to present
evidence relevant to the issues raised in the original written request to amend the student’s record or file.

The school shall prepare a written decision based on the evidence presented and the decision rationale.

If the school decides not to grant the request, it will notify the student that he/she has a right to place in
the file a statement commenting on the challenged information and/or a statement setting forth reasons
disagreeing with the decision.

The student’s statement shall be maintained as part of the file along with the contested portion of the
file.

If the school decides to grant the request, it will amend the file and notify the student, in writing, that the
file has been amended.

FERPA / Student Records: Grade Reporting on Transcripts
1. The entire student’s academic history is reflected on the transcript.
2. The academic history includes final grades and credits based on theory, clinical laboratory, and
skills laboratory, as deemed by each program’s requirements; general education courses that are
required for a particular program; and credit by exam or validation courses if applicable.
3. General education courses may be accepted as transfer credits as required by a particular
program. No courses of fewer semester credit hours than those required for a particular program
will be accepted. Courses taken on a quarter system will be evaluated on a case by case basis. All
transfer courses must have an assigned grade of “C” or higher.
4. Any student with an incomplete course requirement at the end of the course will be given an “I”.
The “I” will be changed to an “F” after a period of 6 months unless otherwise specified.
5. If a course is repeated, the initial attempt is forgiven. The initial attempt is recorded on the
transcript and the grade is surrounded by parentheses. The grade for the initial attempt in a
repeated course is not calculated in the GPA, CGPA or in the credit hours. The latest attempt at a
course will be calculated in the GPA, CGPA and the credit hours.

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