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How do we check overseas candidates?
The DBS cannot access criminal records held overseas. A DBS check may not provide a complete view of an applicant’s criminal record if they have lived outside the UK. Organisations should make sure they have access to all the information available to them to make a safer recruitment decision.
The application process for criminal records checks or "Certi cates of Good Character" for someone from overseas varies from country to country. You will have to apply in the country or to the relevant embassy in the UK. The DBS website has guidance on how to apply for criminal record checks overseas.
WHEN SHOULD WE REPORT ISSUES TO THE CHARITY COMMISSION?
If any safeguarding issues or concerns are brought to your attention, you should immediately raise them with your safeguarding of cer, who will then advise on the appropriate steps to be taken, including the extent to which these issues need to be brought to the attention of any statutory authorities.
You will also need to make a serious incident report to the Charity Commission. Serious incidents relating speci cally to safeguarding include:
Ÿ A disquali ed person acting as a trustee
Ÿ Suspicions, allegations or incidents of abuse of vulnerable bene ciaries
The Commission’s guidance requires an organisation to report a serious incident as soon as it becomes aware of it. In practice, we recommend that legal advice is sought quickly on how to report the incident to The Commission, what actions are required to remedy the situation and prevent such an incident arising in the future. If trustees fail to report a serious incident, The Commission may consider this to be mismanagement and take regulatory action.
Organisations also have a "duty to refer" or report individuals to the Disclosure and Barring Service who are dismissed from a regulated activity (or would have been if the person had not already left) because they harmed or posed a risk
to an individual. This duty overrides any obligation to withhold information on the grounds of con dentiality. It is important that organisations know their responsibilities and ensure that they make it clear in policies and procedures how and when to report incidents.
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