Page 68 - CHIRP annual digest 2016.pdf
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CHIRP Maritime
The Maritime Programme – HOW IT WORKS
● Report can be generated either online ● The report in a disidentified format will be
(through a secure website www.chirp presented to the Maritime Advisory Board
maritime.org and select tab “Submit a (MAB). The MAB meets every quarter
Report” or www.chirp. co.uk/submit-a- January, April, July and October. The MAB
report/online), by email (reports@chirp. discuss the content of each report, they
co.uk) as a written report (via post/ then provide advice and recommendations
Freepost), or by telephone to the for inclusion in Maritime FEEDBACK. All
Charitable Trust’s office in Fleet reports are analysed for casual factors and
(+44 1252 378947) potential risk.
● CHIRP currently receives confidential ● No personal details are retained from any
incident reports from professional and reports received, including those not acted
amateur participants in the maritime upon. After ensuring that the report
sector, throughout the world and across all contains all relevant information, all
disciplines. For all potential reporters, they personal details of the reporter are
can be reassured the identification of all removed with an acknowledgement email
reporters is always protected even if their sent to close the report.
reports are, ultimately, not used. ● After the return of personal details, CHIRP
● Every report that is received is acknowledged is unable subsequently to contact the
and investigated, with feedback provided to reporter. The reporter may, if he/she
the reporter before closure of the report. wishes, contact the CHIRP office for
● On being received, reports are screened additional information by using the report
then validated as far as is possible and reference identification.
reviewed with the objective of making the ● The Maritime FEEDBACK publication is
information as widely available as possible written by the Maritime Advisors with the
whilst maintaining the confidentiality of assistance of volunteers from the MAB
the source. who are experts in the written article to be
● Anonymous reports are not acted upon, as published. All published “Lesson Learned”
they cannot be validated. are disidentified and therefore the
● CHIRP is not a “whistle blowing” possibility of identifying the Company,
organisation. Ship or Seafarer reporting or involved shall
be almost impossible. Finally the
● Each report is allocated its own unique disidentified data is recorded in a secure
reference identification. Data is entered database at the headquarters in Fleet, it
into the internal network computer system. can be used for analysis of key topics and
● When appropriate, report information is trends.
discussed with relevant agencies with the Disidentified data can be made available to
aim of finding a resolution. ● other safety systems and professional
● Only disidentified data is used in discussions bodies.
with third party organisations and the
confidentiality of the reporter is assured in Director (Maritime) January 2017
any contact with an external organisation.
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