Page 121 - 2021bogOrientationManual
P. 121

provided to the Board and staff may concern personnel, financial, contractual,
                                 membership or legal matters. It will often be confidential and is intended for
                                 use in decision making and governance. Information shall be held in the strictest
                                 of confidence and shall not be divulged to any outside party, including other
                                 members, without authorization of the President or Executive Director.
                          2.     Conflicts of Interest
                                 Board members and staff members owe a high fiduciary duty to  the
                                 organization. Thus, no  Board or staff member shall maintain any business
                                 enterprise or other  activity that directly conflicts with the interests of  the
                                 Association. Staff members shall not solicit members for any reason that is not
                                 directly related to official business.
                          3.     Violations
                                 Violations of the Code of Conduct may result in disciplinary action in
                                 accordance with the governing documents. Discipline may include removal of
                                 a Board member from office or termination of a staff member.

                   C.     Contract Signing Authority
                          It  is the policy of the LSBA to grant authority  to sign contracts to the  Executive
                          Director, the President or the Treasurer, as long as the financial implications of the
                          contract are included in  the Association’s budget and the terms of the  contract are
                          consistent with the Association’s mission and policies.

                          If the contract’s financial implications are not included in the budget, Board approval
                          shall be required before authority to sign the contract is granted.

                   D.     Credit Cards
                          It is the policy of the LSBA to not issue credit cards on behalf of its elected leaders
                          and/or staff. However, the LSBA will pay annual credit card fees for staff members,
                          with amount of fees and staff members to whom this benefit will be offered left to the
                          discretion of the Executive Director.

                   E.     Email/Internet Usage

                          All “Users” (employees, independent contractors or other individuals associated with
                          the LSBA) are responsible for using the LSBA email system and Internet access in
                          accordance with this policy. “Internet” is defined as any online system accessible from
                          LSBA owned workstations or laptop computers.

                          The email system is the property of the Louisiana State Bar Association, provided for
                          use in conducting LSBA business. Likewise, use of the Internet through LSBA owned
                          equipment is for conducting LSBA business. All communications and information
                          transmitted by, received from or stored in this  system are  LSBA records and the
                          property of the LSBA.  Documents on the  computer network may not be password
                          protected. The Executive Director or Information Technology Director will be advised
                          of all employee logon passwords.




                                                               2
   116   117   118   119   120   121   122   123   124   125   126