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SP002
Accident, Incident and Near Miss Issue No:05
Reporting & Investigation 25/07/2017

personal data and for further data entry or amendment by nominated updaters within one normal office
working day of the accident.

6.3 Production of Accident Book and Request for Investigation
The PHoSS will issue the Accident Book Entry on request where required by either the affected person or
another interested party. The investigation will normally be carried out by the PHoSS with input from those
involved whether directly or indirectly.

6.4 Investigation, reports and time scales – Near Miss, Damage Only, Minor Accidents,
Restricted Work Condition, Lost Time Accidents and Dangerous Occurrences

6.4.1 The PHoSS will investigate the accident and record the initial findings on an approved form or
directly into the AIRline database. Normally, Network Rail accident forms will be used. Other
approved forms may be used subject to the circumstances.

6.4.2 The initial investigation should, ideally, be completed within four working days of the accident,
Where RIDDOR applies the initial investigation should take place as soon as reasonably
practicable but not later than ten working days after the accident so as to enable accurate
reporting to the Office of Rail Regulation.

6.5 Investigation, reports and time scales - actual and potential RIDDOR reportable Accidents

6.5.1 Where the accident outcome or potential outcome is described above then a Manager, not directly
responsible for the employee or contractor involved, shall be appointed to lead a formal inquiry
into the accident, building on to or substituting for the initial investigation.

6.5.2 The report should be accompanied by recommendations for actions to address the underlying
causes of the accident. The report of the inquiry shall be recorded by the PHoSS and a hard copy
submitted to the Senior Manager of the affected person as soon as it is finalised.

6.5.3 An agreed action plan shall be produced as part of the investigation and actions closed out in
accordance with the allocated timescales,

6.6 Investigation, reports and time scales – actual and potential Fatalities
Senior Managers, not directly responsible for the employee or contractor involved, shall be appointed as
above to carry out the investigation. The PHoSS will be available to assist.

6.7 Review of Actions taken following an Accident
All accident action plans should be reviewed by the Line Manager to ascertain if the actions have been
taken, and to check that they are proving effective in the prevention of accident reoccurrence. The review
date and findings should be recorded by the PHoSS. This review should normally take place three months
after the accident, unless otherwise agreed when the action plan is accepted, in which case the
nominated review date should be recorded by the PHoSS subject to an overall maximum review period of
six months.

6.8 Variation to arrangements
Any variation to this procedure will be subject to prior approval by the Chief Executive Officer and the
PHoSS. Variations will only be considered if they demonstrate a robust and objective means of
appropriately investigating and taking corrective action against accident reoccurrence.

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Issue 05 25-07-2017.doc
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