Page 33 - On Call folder

Date:

Dear «Forename»,

Re: Contractor Vehicle Agreement

If you are required to drive a vehicle which is hired & insured through RT Infrastructure
Solutions Ltd (RTIS) you are responsible for taking all reasonable steps to ensure the vehicle
is kept in good condition and driven safely at all times and for ensuring the vehicle is checked
and maintained as required and at the correct intervals. Prior to RTIS supplying a vehicle to
you, RTIS will check your current driving license to ensure you are entitled to drive the class
of vehicle being provided. It is your responsibility to notify RTIS of any prosecutions (including
pending) and any medical restrictions that occur after this check is performed.

Your supplying company will be required to pay any fines, penalties and any associated
administration costs for parking or traffic offences incurred when you are using a vehicle in
the performance of your duties or otherwise. You will be responsible for all associated fuel
costs.

An excess of £500.00 is applicable should the vehicle be involved in a road traffic accident, or
damaged in any way whilst being driven by you or in your care, and this amount will be due
from your supplying company should an excess amount be applicable.

You will report any incident involving the vehicle within 24 hours to RTIS. You will obtain all
relevant and lawfully required documentation from any other party involved in any accidents
or incidents.

You will not permit any other person to drive the vehicle nor will you carry unauthorised
passengers, other than as specifically authorised in writing by RTIS.

If applicable to the vehicle, you will be issued with a Driver Fob for use with the tracker
system. If the fob is lost there will be a replacement cost of £15.00 due from your supplying
company. You must log in with your fob whenever driving an RTIS vehicle equipped with a
tracker system. A demonstration of the system will be given prior to taking the vehicle.

Interference with the tracker system is not permitted under any circumstances and all costs
incurred to repair / replace / rectify any damage will be charged back to your supplying
company. This does not fall under the insurance excess and all costs incurred will be charged
to your supplying company.
………………………………………………………………………………………………………………………………………………
RTIS VEHICLE AGREEMENT:

DRIVER: I «Forename» «Surname» confirm that I fully understand and agree to the above
terms and conditions.

Signed: ………………………………………..…… Date: ……………………………
«Forename» «Surname»