Page 226 - MS Office 365 for Dummies 3rd Ed (2019)

Tools for Teamwork in Office 365
The tools in Office 365 are built from a combination of more than 40 years of industry experience and insights from customers on business productivity. To illustrate the point, Microsoft Outlook is the undisputed leader in email and cal- endar; there are 190 million end users on SharePoint; and 85 percent of Fortune 500 companies use Yammer. Let’s take a closer look at each of the key collabora- tion solutions in Office 365.
Office 365 Groups
Office 365 was designed to meet the needs of diverse teams whether the teams are in your inner or outer circles. From SharePoint to Outlook to Teams to Yammer, these collaboration solutions work well independently but are better when used together. What’s important to understand, however, is that these collaboration solutions are built on a shared foundation of intelligent services: Office 365 Groups or simply Groups. Groups is the service that enables users to use a single identity across these different solutions. Powered by machine learning and artificial intel- ligence (AI), Groups maps the connection between the people and the content you interact with in Office 365. This AI then feeds into all the experiences in Office 365 to help you discover relevant content and save you time by making efficient connections.
When you create an Office 365 Group, resources are created to help you share and collaborate with the members of your group. The resources include a shared Outlook inbox, a shared calendar, and a shared document library for storing files.
You can create a Group in Outlook if your team is organized around email and calendar. If your group is designed for your outer circle, then you should create Groups in Yammer. For a chat-based collaboration, Groups can be created in Teams.
A Group can be public (visible to everyone in the organization) or private (visible to members only). To create a group in Outlook:
1. InOutlook,clickNewGroupfromtheHometab,asshowninFigure16-1.
2. FromtheCreateGroupwindow,entertherequiredinformation:Name,
Description, Classification, and Privacy.
3. ClickCreate.
4. AddmemberstothegroupandthenclicktheAddbutton. You can skip this step and add members later by clicking Not Now.
A new Office 365 Group will be created and you will be taken to the Group’s default page.
210 PART5 UsingtheRightToolfortheRightPurpose