Page 248 - MS Office 365 for Dummies 3rd Ed (2019)

232 PART6 PreparingtoMove
organizations because the training scales exponentially. As people are trained, they then train other people.
Communication planning
The best communication is clear, transparent, and all-inclusive. Everyone in the organization has ideas and an opinion. By garnering as many thoughts and as much brainpower (crowd sourcing) as possible, the organization will accomplish two clear objectives.
The first is that you will shed light on problems, issues, and risks early and often and can adjust early in the process rather than down the road when it is too late. The second big win an organization achieves involves ownership and engagement. In order for a project to be successful, you need for the users to be engaged and take ownership of the solution.
Microsoft has taken great effort to make the adoption of Office 365 as painless as possible but, in the end, it will still be a change. It can be argued that it is a change for the better in moving to Office 365 and taking advantage of all the cloud has to offer, but any change at all involves discomfort, apprehension, and stress. Having a good communication plan keeps everyone in the loop and feeling a part of the process. When you effect change at a grassroots level and let the wave of adoption swell up from great user experiences, then the organization as a whole wins.
Migration needs
One of the biggest aspects of moving to Office 365 will be migration of content, including mailboxes and other content. The ideal situation is that your organiza- tion has been living under a rock and has no document management system in place or custom portal functionality. In this scenario, you simply start using SharePoint in all of its glory and bathe in the efficiency and productivity gains of a modern portal environment.
The chances are, however, that you already have a number of systems in place. These systems might be SharePoint, or they might be a custom developed solution. In any case, you need to plan to migrate the content and functionality of these systems into Office 365. The good news is that Office 365 is definitely a product worth spending the time, effort, and resources in adopting.
Preparing phase
After you have a good handle on what you plan to do, you need to prepare to do it. Keep in mind that because every organization is different, you should only use these steps as a guide. If you’re a small organization, then moving to Office 365