Page 246 - MS Office 365 for Dummies 3rd Ed (2019)

The enterprise plan includes a number of additional roles that can be used to cre- ate a very granular distribution of duties. Chapter 8 outlines the administrative roles in further detail. In addition, SharePoint administrators can control the SharePoint Online environment for the site as well as at the individual lists and library levels. For example, you may have an accounting department that has very sensitive data. The SharePoint administrator for that accounting site can add or remove user rights for different parts of the site. All this SharePoint administra- tion is done within SharePoint and isn’t part of the Office 365 administrative interface.
Synchronization meetings
With any Enterprise software adoption, maintaining open lines of communication is important. If everyone is on the same page, then it is easier to navigate issues as they arise rather than at the end of the project. Pulling a page from Scrum methodology, it is a good idea to have daily stand-ups where the teams stand in a circle and quickly announce what they’re working on and which obstacles are blocking them from continuing with their tasks.
The software development methodology known as Scrum is a process for completing complicated software development cycles. The term comes from the Australian sport of rugby where the entire team moves down the field as one unit rather than as individual players. If you aren’t familiar with Scrum, then we highly recommend you check out the Scrum Alliance website at www.scrumalliance.org and Jeff Sutherland’s site, the father and co-founder of Scrum, at www.scruminc.com.
Issue tracking
Tracking issues as they arise is critical, and you need a process in place. Share- Point is ideal at issue tracking, so you may want to use a pilot implementation of Office 365 that includes SharePoint Online to track your issues for your Office 365 implementation. Isn’t that tactic a mind bender?
Email strategies
Email plays a very important role in nearly every organization. When moving to Office 365, you will be moving your email system. Email can be widely spread and integrated into many different nooks and crannies of your infrastructure. You want to make sure that you do a thorough audit to find out which systems and applications are using email, and which you want to move to Office 365. In addi- tion, you need to be aware of the size of users’ email boxes and the amount of email that will be migrated to Exchange Online (which is the email portion of Office 365). In particular, take note of how you’re using SharePoint and how
230 PART6 PreparingtoMove