Page 26 - sipo membership directory

Section 5. Duties. Duties of each officer shall be:
a) President. The President shall direct the conduct of SIPO business and shall preside at
meetings of SIPO and the Board of Directors. The President shall appoint all committees
unless otherwise provided and shall be a non-voting ex-officio member of all committees
except the Nominating Committee. The President shall ensure that SIPO operates in
compliance with Northwestern Region, Federation, Soroptimist International rules and
procedures.
b) President Elect. The President Elect shall prepare to assume the presidency by working
closely with the president. The President Elect shall conduct membership and Board of
Director meetings in the President’s absence. In the event of a vacancy in the office of
President, the President Elect shall become President.
c) Vice President. The Vice President shall plan programs for membership meetings as
advised by the President. The Vice President shall conduct membership
meetings and Board of Director meetings in the absence of both President and President Elect.
d) Secretary. The Secretary shall keep a permanent record of all membership meetings and
Board of Director meetings.
e) Treasurer(s). The Treasurer(s) shall collect all Operations and Service funds and deposit
them in the bank and pay all bills as authorized by the Board of Directors. The Treasurer(s)
shall report account balances at the monthly Board of Directors and regular meetings and
prepare a financial statement to be presented to the membership quarterly, at the first
membership meeting following the close of each quarter, or as soon thereafter as possible.
The treasurer(s) shall be non-voting members of the finance committee.

ARTICLE V
Board of Directors

Section 1. Composition. The voting members of the Board of Directors shall consist of the officers
listed in Article IV Section 5, Directors, and Immediate Past President.
Section 2. Duties
a) Directors shall act as liaisons between the membership and the Board of Directors.
b) SIPO Immediate Past President is a member of the Board of Directors in the year
following presidency.
Section 3. Terms of office. The officers and members of the Board of Directors shall hold office for one
year with the exception of the Directors who shall hold office for two years with positions
standing for election on alternating years.
Section 4. Duties of the Board of Directors. Between club membership meetings the Board has
administrative authority over the affairs of the club, except that of modifying any action taken
by the club.
Section 5. Membership Meetings. Membership meetings schedule and location will be as determined by
the Board of Directors.
Section 6. Special Meetings. Special meetings may be called by the president or shall be called
upon the written request of at least three members of the board. At least 24 hours’ notice
(personal, written, emailed, or telephoned) shall be given. The business transacted at any
special meeting shall be limited to that noticed in the call.
Section 7. Board of Directors Meeting Quorum. A quorum exists when 50% or more of the members of
the Board of Directors are present.

ARTICLE VI
Nominations and Elections

Section 1. Nominating Committee. The Nominating Committee shall be formed no later than March.
The committee shall nominate one or more candidates for each of the offices listed in Article
V. The Committee’s slate of nominations shall be announced to SIPO at the first membership
meeting in April.
Section 2. Election. At the first membership meeting in May, nominations may be taken from the floor,
the committee’s slate of candidates will be announced again, and the election shall be held.
Election shall be by ballot for any office for which there is more than one candidate. Election
shall be by a majority of those present and voting.

ARTICLE VII
Meetings

Section 1. Membership meetings. Membership meeting schedules, including time, place, and frequency
will be determined by the Board of Directors. SIPO will hold a minimum of one membership meeting
each month except during a scheduled vacation period of the club.