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Problems encountered

Project Procurement Management Program (PPMP) The implementation of different extension programs and
Status Report projects encountered three common problems namely the
No Item Qt Unit Total Status Remarks occurrence of Pandemic (COVID 19), financial constraints,
y Cost institutional processes.
Other Supplies
1 External 2 3,800 7,600.00 1 Procured Good a. Pandemic (COVID 19). The pandemic causes
Devices Condition limited movement and communication processes
2 Filing Cabinet 2 12000 24,000.00 PR Late released between different stakeholders of an extension
Processed of fund activity particularly, extension workers, participants,
3 Presenter with 4 1200 4800.00 1 Procured Good IFSU employees and Institutional Processes.
pointer condition
4 Paper Trimmer/ 2 3500 7,000.00 PR Late released b. Financial Constraints. The implementation of
Cutting Machine Processed of fund quality extension project depends on the financial
5 Tarpaulin 10 1000 10,000.00 Canvass Identified allocation of IFSU. The limited fund causes
conducted supplies unsustainable extension activities and projects,
6 Laptop 2 50,000 100,000.00 PR Late released therefore some faculty extensionists acquired
Processed of fund additional funding from other agencies like the
7 LCD Projector 2 25000 50,000.00 PR Late released CHED.
Processed of fund c. Institutional Processes. The processing of
8 Multi-Functional 1 15000 PR Late released documents like PR’s, canvass, and purchase orders of
Printer Processed of fund materials, equipment needed in the conduct of
9 Cork board 4 2000 8,000.00 PR P Late released extension activity delayed the implementation of
rocessed of fund
Equipment Modernization projects. Likewise, payment of deliverables like food
and snacks were delay for even a year (Stakeholders
10 Analog Divider 1 35,000 35,000.00 On process
forum). Moreover, the distance from Potia campus
11 Venetian Blinds 10 35,000 35,000.00 Canvass Identified and the main campus were papers and documents are
(10*3500) conducted supplier process maybe a factor because in order to arrive at
12 Aircon Split 1 70,000 70,000.00 Canvass Identified the Main Campus it takes 2-3 hours, in line with this
Type (2.5hrsp) conducted supplier the liaison officer is scheduled to go to and process
documents twice or once a week.

The performance of the Department of Extension and
Training (DET) Potia Campus for 2020 is still very satisfactory
(VS) despite of the different challenges brought about by
pandemic and other factors.

24 2020 ANNUAL REPORT