Page 110 - Operations & Procedures Manuals

STANDARD OPERATING PROCEDURE
PROCEDURE:
Employment Separation (resignation, termination, leave, transfer)
SOP REFERENCE #: 218.1
RELATED POLICY:
REVISION DATE:
Policy 218: Employee Resignation
REVISED BY:
Policy 219: Employee Termination
Policy 220: Staff Change/Leave/Inactive
OBJECTIVE:
Policy 221: Staff Transfers
Boys & Girls Clubs of Greater Scottsdale values all of its employees.
There may be a point where employment separation becomes necessary.
RESPONSIBLE PARTY:
It is imperative that timely communication occur when an employee is
separating from the organization, Branch, or Department.
Supervisor
PROCEDURAL STEPS:
Employee Resignation
It is the supervisor’s responsibility to ensure the following items are forwarded to Human Resources immediately upon receipt of a resignation:
• Email with notification and request to fill position
• Scanned written notice of employee’s resignation (written
resignation is required even if verbal resignation is provided).
Human Resources will schedule exit interview and termination processing prior to last day of employment. All company property is to be turned in during the exit processing. Refusal to submit company property may result in employee being ineligible for rehire and may be subject to legal proceedings.
Employee Termination
An employee may not be terminated without prior consultation and approval by the CEO and Human Resources. For part time employees, no action may be taken without Branch Director knowledge and approval from the COO and Human Resources.
While we are an “at-will” employer and reserve the right to terminate employment at any time, with or without reason, it is always in the best interest of the organization to have appropriate documentation in the event there is a wrongful termination or discrimination suit filed against the organization.
Employee termination is a serious matter and should be handled professionally and confidentially. Only Human Resources can give approval for termination. A supervisor can recommend the action, but final approval must be received PRIOR to a termination begin conducted.
Termination may be recommended for:
106