Page 12 - Fiscal Year End 2020 Procedures and Cutoff Dates for Client Agencies FINAL

U.S. Department of Agriculture

TRAVEL RELOCATION ACCRUAL CRITERIA

TYPE OF COST ACCRUE IN FY 2020 IF PRIOR TO OCT 01
HOUSE HUNTING TRIP Expenditures have been incurred by employee.
ENROUTE TRAVEL Expenditures have been incurred by employee.
TEMPORARY Expenditures have been incurred by employee.
QUARTERS
SUBSISTENCE
SALE OF RESIDENCE Closing costs have been paid by employee.
PURCHASE OF Closing costs have been paid by employee.
RESIDENCE
SETTLEMENT OF Settlement costs have been paid by employee.
LEASE
HOUSEHOLD GOODS Goods have been picked up by carrier.
TRANSPORTATION
NON-TEMPORARY Storage fees have been paid by employee.
STORAGE
MISC EXPENSES Expenditures have been actually made by employees.
ALLOWANCE
RELOCATION INCOME ESB will accrue current year Withholding Tax Allowance based on any taxable
TAX ALLOWANCE reimbursements paid to the employee by Sep 30 (See the last GSA Form
9672, Relocation Payment Worksheet, mailed to the employee). Amounts
should also be accrued based on expenditures made in FY 2019 resulting in a
taxable reimbursement, but a voucher has not been submitted yet.

Final travel Vouchers for FY 2020 are due to ESB by September 14. Identify whether the amount to be accrued is
different than the amount stated on the travel voucher.

Office of the Chief Financial Officer | FMLOB Provider | Pegasys Financial Services

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