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CHAPTER 4

2. Some travellers may receive advance travel money, which is accounted for on the
report. Receipts may be required for travel expenses.

3. Follow company procedures to prepare expense reports and obtain necessary
approvals.

4. Everyone can follow the discussion more easily if they can see the facilitator and

the visual aids.

MEETING REPORTS

1. The completed reports may provide a written record of decisions that were made or

goals that were set for examples sales summaries, client visit logs, project progress
updates, and others that present the results of the business trip.

2. Reports are sent to persons who will be affected by the decisions, goals, complaints,
or ideas.

LETTERS

1. Thank-you letters can be sent to people you met during a trip, depending on the

purpose of the trip and business etiquette guidelines.

2. Follow-up letters may record agreements, provide details not available during the

meeting, or discuss tasks.

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