Page 18 - Guide Book

ePMO Project Phases
PROPOSAL
Proposal
Identification
Planning
CHARTER
STAKEHOLDER ANALYSIS
PLAN & MILE
PROJECT COMMUNICATION BRIEF
RISK ASSESSMENT
RESOURCE ASSESSMENT
Proposal
Identification
Planning
Purpose
The proposal phase builds the project foundation. It is often triggered when a need is identified to resolve a problem or improve a process.
The proposal phase defines what the project will attempt to achieve based on business justification.
The identification phase begins the process of determining how the project will be executed, using the content in the proposal as its foundation.
The planning phase provides further details of how the project will be conducted.
Key Activities
• Initial assessment of project size
• Initial assessment of governance structure
Project lead, in consultation with key stakeholders, outlines the intended approach to project governance, work execution, and resource and risk management
• Confirmation of project size and governance structure
• Formation of governance groups
The major activity in this phase is the addition of a project plan, resource assessment and budget information to the project documentation.
Deliverables*
• Project proposal
• Project charter
• Stakeholder analysis
• Project communication brief
• Project plan & milestones/stage gates
• Communication plan
• Risk assessment
• Resource assessment
Aids & Guides
* Deliverables are listed in the phases when they must first be completed, however many deliverables should be revisited throughout the project life cycle.
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• Project kick-off meeting checklist
• Quad of aims • RACI
• Project steering team slide pack
• Reporting dashboard
• Facilitating risk workshop slides
Outcome
• A clearly defined project idea based upon a solid business justification
• Approval of the in-principle project arrangements and funding decisions suggested in the project charter.
• The preparation of a detailed model of the work required to achieve the project objectives; and
• Approval to move to execution phase.