Page 93 - Handout of Rreport Writting

Faculty of Engineering

4. Edit and proofread the report. Email reports may include official documentation that

managers store in a workplace's records, so it's important to proofread the text and edit

any typos. Consider running a spellcheck and grammar program on your email program to
catch any undiscovered issues.

5. Keep your language professional. Us ing full words rather than abbreviations and formal

language choices can enhance the professional quality of your reports. Consider reviewing

your document for any idioms or slang, then replace this content with more precise
language.

6. Pick the right email addresses. Many business email accounts may include multiple similar

email address names, so check your address line to ensure you've picked the right one. Be

sure to only include the people who requested the email, such as a manager.

7. Save your email template. If your job requires regularly sending multiple similar reports,

save any preferred templates you use. This step can make it easier to write email reports

later by allowing you to input new information into that specialized format.

8. Adjust this process in any way necessary to improve your email writing process. This may
include writing the body first and adding formatting later or integrating HTML elements

into your emails, like graphs, photos and company headers. Formatting options like these

may make your email easier to read and enhance its professional appearance.

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