Page 53 - Relevant Document - area 4

Part Five – Student Manual

9.4.5. All documents taken during the course of the investigation shall be presented in the
litigation of the case.
9.4.6. The decision of the Student Grievance Committee shall be recommended to the Disciplining
Authority for approval and to be implemented by the DSSD.
9.5. Fair Procedure in Applying Disciplinary Sanctions
9.5.1. On all occasions, the university official shall exercise fairness in applying disciplinary
measures to the erring students. This means that the student has previous knowledge
of the standards of student behavior in the academic community, that he/she be
informed of the nature of the charges against him/her, that he/she be given a fair
opportunity to disprove them and that there be a provision for appeal of a decision.
9.5.2. When the misconduct of a student necessitates serious penalties and when the student
questions the fairness of disciplinary action taken against him/her, he/she should be
granted, upon request, the right of being heard before a Student Grievance Committee.
9.5.3. The student shall be informed in writing of the proposed disciplinary action taken against
him/her for a period of 3 days to give the student a chance to prepare for the hearing.
9.5.4. The student shall have the option to be assisted in his/her defense, by the legal adviser.
9.5.5. The erring student shall be convicted only on the basis of substantial evidence.
9.5.6. The student shall be given the opportunity to testify and to present evidence and
witnesses. The student has the right to question adverse witnesses and to rebut
unfavorable remarks/judgment made against him/her and to be told of the names of
those who made them.
9.5.7. All pertinent information or evidences must be presented before the Student Grievance
Committee and the decisions shall be properly documented.
9.5.8. Decisions must be submitted to the Vice President for Academic Affairs for
recommendation to the University President for Approval.
9.5.9. The decision of the Student Grievance Committee shall be final, subject to the right of the
student to appeal to the University President and finally to the Board of Regents.
9.5.10. Offenses committed by students outside the campus but related to co-curricular and
extra-curricular activities can be acted upon by the Student Grievance Committee
provided that a formal complaint will be filed. The case will then be dealt with in
accordance with the usual procedure.
9.5.11. Parents are requested to appear for a meeting/dialogue with the DSSD prior to the
suspension of the student.

9.6. Disciplinary Sanctions
9.6.1. Any offense made shall be subject to administrative disciplinary action and the imposition
of corresponding penalty as maybe determined by the Student Grievance
Committee. Such disciplinary action are herein defined below:
9.6.1.1. Warning. It is a notice to the student that continuation or repetition of specified
misconduct may be a cause for other disciplinary action. The student is required to
write a letter of apology and a promissory note.
9.6.1.2. Suspension. This entails exclusion from classes and other privileges or activities in school
for a definite period of time with reinstatement thereafter dependent upon a showing
of observance during the period of suspension of terms as set forth in the notice of
suspension. Parents are requested to appear for a meeting/dialogue with the DSSD
prior to the suspension of the student. The counting of the number of days of

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IFSU code