Page 44 - CHST Research Adminstration eBook 2 of 2 (Q4 2021)

STANDARD OPERATING PROCEDURE Research Administration SOP No: A003
5.2
SOP Title: Onboarding (New Employees and New Assignments)
iii. Is their desk and starting supplies set-up?
iv. What is the onboarding plan and training schedule?
v. When will the accesses and “Things to be Assigned” request
been initiated (see T:\CCS_RESEARCH\2021 Onboarding\Onboarding Documents)?
vi. What assignments are in their portfolio?
Ensuring Access
Following the preparatory meeting for the arrival of a new employee, the team lead is responsible for tracking the onboarding check-off and ensuring with the responsible parties that all necessary accesses have been granted.
a. Confirm the onboarding check-off at the preparatory meeting prior to the new members start date.
b. Track the progress on the onboarding check-off sheet ensuring all accesses and “Things to Be Assigned” for onboarding are completed. Please, refer to the Table 5.2.1 through 5.2.3 below for reference of the onboarding check- off.
Table 5.2.1: Administrative Coordinator
Assign the following:
Facilitate distribution of computer equipment
Phone
Desk
Employee photo and information entry into RA website Adding departmental appointments to calendar
(team meeting, huddles, etc.) Request Access to the Following:
Shared Drive Access
Badge Access (3rd, storage room, and specific department)
Mailbox Access (if applicable)
Access to eResearch systems
Requesting EPIC access (person to mirror)
Table 5.2.2: Research Education: Interim Support (Team Leads)
Assign Cornerstone CBTs and CITI training requirements
Schedule Epic training courses
Schedule eIRB/Velos training
Schedule Onboarding trainings indicated in the
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