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STANDARD OPERATING PROCEDURE Research Administration SOP No: A001 SOP Title: Job Description
5.3 Record on File
Throughout an employee’s time at a job position, the employee’s records should be maintained by the supervisor. The supervisor is expected to keep the following records current. It is recommended that updated versions of the records be kept in reverse chronological order or labelled with the date of the document:
Supervisor’s Files:
• Job Description
• Licences/Certifications/Registrations
• Training Certificates
• Education Records
• Peer/Patient & Family/Physicians Evaluations
• Competency Checklists
• PEAC Reviews
Human Resource’s Required Files:
• Coaching Notes
• The Department Orientation Checklist
• Education Record
• Interview Notes
• Traveler’s Agency Competencies
Human Resource’s Recommended Files:
• Competency Checklists
• Disciplinary Notes or Counselling
• Licensure and Certification
• Offer Letter
• Safety Orientation Checklist
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