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STANDARD OPERATING PROCEDURE Research Administration SOP No: A002 SOP Title: Conflict of Interest
4) The institution must develop a retrospective review to determine whether the COI influenced the research that was conducted during the period of noncompliance with COI policy.
Covered Individual
Disclosure for the CHST Institution
1) All covered individuals must complete a COI disclosure at the beginning of their employment.
(a) The direct supervisor should provide the covered individual a COI form during the onboarding process. COI form can be found on the Research Shared Drive: T:\CCS_RESEARCH\2021 Onboarding\Onboarding Documents\Job Descriptions & COI. However, it is henceforth expected that the supervisor will contact Compliance Officer:
Marcos Martinez
Compliance Partner Compliance & Internal Audit O: 214.456.4977
C: 214.601.4529
E: marcos.martinez@childrens.com
(b) The new employee, or covered individual, should take time to carefully review the relevant policy and ask any questions they have while evaluating their interests and recognizing potential interests.
(c) The direct supervisor should provide more detail and be willing to answer any questions asked by the employee.
(d) The employee should complete: 1) [their] printed name, 2) signature, and 3) date of signature,
(e) The director of the department should complete: 1) [their] printed name, 2) signature, and 3) date of signature.
(f) Thedirectsupervisorshouldmaketwocopiesofthesignedjobdescription and file according to the following:
i. Provide one copy to the employee for their records
ii. Keep one copy in their employee’s file
iii. Provide the original copy to HR
2) Annual COI assessment and attestations are to be completed in Policy Tracker.
3) As updates are necessary, Ad Hoc, or new COI should be completed. Follow steps 1 through 2 to as the employee’s position requires an updated or new confirmation of agreement is necessary.
4) Address any additional queries and provide any additional information.
Disclosure for Participation in Research at UTSW
1) The covered individual must complete the required annual COI disclosure to CHST and to any governing agency of research for which they take part.
CHST Institution
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