Page 3 - PARALLEL SESSIONS ICAGRI 2

8. During parallel session, you will guide by moderator to your assigned
room. Therefore I hardly recommended you to follow the name code as
written in Point 5.

ARRIVING TO THE MEETING

If you arrive before the host you will see this message: If you arrive to the
meeting and you see the message then you are in the virtual waiting room
and your host will let you in shortly.

ZOOM INSTRUCTION FOR PRESENTER IN PARALLEL SESSION

• 10 minutes before the Session: The host will start the designated
Zoom meeting. The
• 2 minutes before the Session: The host will start the recording.
• 1 minute before the Session: The Session Chair introduces the
session.
• Beginning of the Session: The Session Chair will introduce the
presenter. The talk will be presented using SLIDE PPT submitted by the
presenter.
• The duration of a presentation by type are 7 minute presentation
and 3 minute discussion.

STEP-BY-STEP INSTRUCTIONS FOR PRESENTERS IN A ZOOM MEETING
FOR PARALLEL SESSION

1. Log into your meeting 25 min. before the start time.
2. You may be put in a waiting room upon arrival, your moderator will
let you in shortly.
3. Test your audio and video. Once in the meeting, rehearse with your
moderator.
4. Practice sharing your screen, make sure the moderator can hear you
speaking for at least 10 seconds.
5. To begin the meeting the moderator will stop sharing their session
title slide (if they have one) and will give Housekeeping Notes and
Introductions.
6. When it’s time to present operator will share and put your
presentation in Slideshow Mode.
7. Start presentation and Leave your last slide on the screen until you
are done taking questions.

ZOOM INSTRUCTION FOR MODERATORS

1. Arrive to your meeting 15 min. before the start time.
2. If your meeting is utilizing the waiting room you will be in a virtual
waiting room until your host lets you in.
3. Test your audio and video.