Page 31 - Handbook for Employers - Guidance for Completing Form I-9

Reverifying or Updating Employment I-9.
Authorization for Rehired Employees
To reverify:
If you rehire an employee within three years from the
date their Form I-9 was previously completed, you may 1. Enter the date of rehire in Block B of Section 3.
either rely on the employee’s previously executed Form 2. Enter the document title, number and expiration
I-9 or complete a new one. If you choose to rely on a date (if any) of the document(s) the employee
previously completed Form I-9, follow these guidelines: presents in Block C of Section 3.
3. Sign and date Section 3.
• If the employee remains employment 4. If you choose to use a new Form I-9, enter
authorized as indicated on the previous Form the employee’s name at the top of page 2 of a
I-9, the employee does not need to provide any new Form I-9 and complete Section 3 of the new
additional documentation. In Section 3, provide Form I-9, retaining the new form with the
the employee’s rehire date, any name changes, previously completed one.
and sign and date the form. 5. You must reverify the employee on a new Form
• If the previous Form I-9 indicates that the I-9 if the version of the form you used for the
employee’s employment authorization has previous verification is no longer valid. Please
expired, you must reverify employment check uscis .gov/i-9 for the current Form I-9.
authorization in Section 3 in addition to
providing the rehire date. If the previously Updating an employee’s name is optional. To update:
executed Form I-9 is not the current version of 1. Enter the date of rehire in Block B and the
the form, you must complete Section 3 on the employee’s new name, if applicable, in Block A of
current version of the form. Section 3.
• If you already used Section 3 of the employee’s 2. Sign and date Section 3.
previously completed Form I-9, but are rehiring 3. If you are updating on a new Form I-9, enter
the employee within three years of the original the employee’s name at the top of page 2 and use
execution of Form I-9, you may complete Section 3 of the new Form I-9 to update. Keep
Section 3 on a new Form I-9 and attach it to the the new Form I-9 with the previously completed
previously completed form.
one.
Employees rehired after three years of the original
completion of the Form I-9 must complete a new Form

1 2

3

4

Figure 8: Completing Section 3: Reverification and Rehires
Enter the employee’s new name, if applicable, in block A.
1

2 Enter the employee’s date of rehire, if applicable, in block B.

3 Enter the document title, number, and expiration date (if any) of document(s) presented in block C.

4 Sign and date Section 3.
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