Page 34 - Handbook for Employers - Guidance for Completing Form I-9

employer should ask the employee to enter the missing translator certification block, they should
information. If the employee is remotely located, the
employer should develop the appropriate business • Complete the certification block; or
process to allow the employee to enter the missing
information in Section 1. • If the certification block was previously completed
by a different preparer and/or translator, complete a
new certification block.
When correcting Section 1, the employee should:
• Enter the omitted information; Correcting Section 2 and Section 3
• Initial and date near the newly entered information.
If the employer and/or their authorized representative
The employer should attach a written explanation of discover information has been omitted in Section 2 or
what happened. 3, the employer should enter the omitted information to
the extent possible and initial and date in the same area.
If the employee’s employment has terminated, the Also, it would be helpful to attach a written explanation
employer should attach a written explanation to of what happened to the Form I-9. If an employer failed
the Form I-9 explaining the error and place in the to enter the date Section 2 and/or 3 was completed, the
employee’s file. form should not be back dated. The employer should
enter the current date and initial by the date field.
Corrections by a Preparer/Translator Assisting
with Section 1 To correct multiple recording errors on the form, you
may redo the section on a new Form I-9 and attach it to
Upon discovering an error, the preparer and/or the old form. A new Form I-9 can be completed if major
translator should: errors (such as entire sections were left blank or Section
• Make the correction or help the employee make the 2 was completed based on unacceptable documents)
correction by drawing a line through the incorrect need to be corrected. A note should be attached to the
information and entering the correct information; employee’s Form I-9 regarding the reason changes were
made to an existing Form I-9 or a new Form I-9 was
• Have the employee initial and date the correction;
completed.
• Initial and date the correction if the preparer/
translator makes the correction. Do NOT conceal any changes made on the form.
Doing so may lead to increased liability under federal
If the preparer and/or translator who helps with the immigration law.
correction completed the Preparer and/or Translator
Certification block when the employee initially If you have made changes on a Form I-9 using correction
completed Form I-9, they should not complete the fluid, we recommend you attach a signed and dated note
certification block again. If the preparer and/or translator to the corrected Form I-9 explaining what happened.
did not previously complete the preparer and/or You can find guidance on making corrections to Form
I-9 at uscis.gov/i-9-central.

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